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Salary 1
The post holder will ensure the effective administration of the Parole desk function within the statutory legal parameters to ensure an effective offender management process. Compliance with statutory legal requirements in terms of administration of parole dossiers of both determinate and life prisoner dossiers must be maintained consistently. The post holder will demonstrate the ability to work within a strictly time bound environment whilst dealing with often competing priorities and ensuring both accuracy and positive outcomes.
Responsibilities
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Administration, collation, storage and dissemination of parole documentation as well as maintaining archive files, storage or the transferring of files to paper keepers for liberated prisoners.
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Administration and effective control in the receiving or transfer of parole documentation and prisoner warrants. Responsible for the inputting of this information on to the PR2 system
1
Administration of liberation and parole release process in collaboration with requisite internal and external client groups.
1
Administration of the prisoner transfer process in liaison with the prisoner transfer provider.
1
Maintain data-bases ensuring effective time-tabling of RMT meetings, recording minutes of RMT, adverse development and other relevant meetings.
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Provide ad hoc assistance to the LLO/ERLO across the Establishment and other team members, for example, ICM and Court Desk as directed by your line manager, commensurate with role and level within the organisation.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
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Minimum of five National 5 at Grade C or above (including English & Maths/Arithmetic) or equivalent qualifications or relevant administration experience. Essential.
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Warrant and Sentence calculation (Intermediate) or be willing to work towards this. Essential.
Knowledge, Skills and Experience Requirements
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Well-developed knowledge and practical experience of Computer / IT packages including Microsoft Office.
Essential.
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Ability to manage sensitive information in compliance with SPS Records Management Policy, Information Security Policy and Data Protection Legislation.
Essential.
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Ability to work with minimum supervision and effectively prioritise workload to meet departmental and organisational deadlines.
Essential.
Behaviour Requirements
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Listen & Communicate
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Relationships & Collaboration
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Plan & Organise
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Solve Problems & Make Decisions
Selection method 1 1
Final Stage Interview
