Part Time Finance Officer

Hours: 9.30am to 3pm - 3 days per week.

Pension: 3% Charity, 5% Personal Contribution

Annual Leave: 5.6 weeks pro rata.

Closing Date: 15th March 2024

Eye to Eye Counselling Service is seeking a meticulous, organised, and experienced Part Time, financial administrator to join our team. You will be responsible for accounting and bookkeeping duties, reporting to the Trustees and Management team, attending board meetings, and presenting financial accounts for approval. Ideally you will understand charity bookkeeping and how to manage and reconcile accounts for our individual funders.

You will hold an AAT qualification or similar and will be familiar with QuickBooks. You will initially work alongside our Community Manager, who s current role is managing the charity finances. Therefore, you will have support whilst familiarising yourself with the charity financial procedures.

Duties Include

• Ensuring Quick books are maintained, accounts receivable and payable.
• Preparing regular reports to agreed timescales, e.g. Management accounts, Income and Expenditure, Income and Claims, cash flow monitoring, investment, variances, etc
• Process the monthly payroll and provide the required reports working alongside the Charity Accountants
• Ensure relevant submissions are made to the Inland Revenue and HMRC
• Process via the accountant joiners and leavers.
• Assisting the Head of Service to prepare budgets and financial forecasts.
• Working alongside the management team on project budgets and spending
• Providing regular reports for presentation to the Board of Trustees
• Ensuring relevant insurances are in place.
• Identify and resolve errors and discrepancies.
• Liaise with suppliers to ensure value for money.
• Maintain accurate records.
• Ensure compliance with regulations.
• Ensure relevant and timely information is provided to relevant providers.
• Maintain accurate records.
• Submitting approved annual reports to the charity commission
• Working with our independent auditor/accountant with end year accounting and reconciling charity accounts
• Provide reports to the Head of Service

The post holder will be required to be flexible with the range of duties undertaken to ensure the operational needs of the organisation can be met. Any such flexibility will be consistent with the overall duties of the post holder.

Eye to Eye Counselling Service is a charitable organisation and all staff are required to perform their duties to support and promote its ethos, including adopting a cheerful outlook and approach to their post as well as a team working approach.