Part-Time Office Administrator

AJ Chambers is delighted to collaborate with a prominent Top 60 Firm of Chartered Accountants and Advisors, presenting an exciting opportunity for an Office Administrator to join their team in Huntingdon.

This part-time role (20 hours per week) is fully office-based, with core hours from 1000 to 1400, Monday to Friday.

Key Responsibilities:

As the Office Administrator, you will play a crucial role in establishing and maintaining efficient administrative procedures, supporting staff in delivering service lines and allowing them more time for chargeable client work. The responsibilities include:

• Managing reception duties, handling post, calls, scanning, and providing refreshments for client meetings.
• Facilities management, including health & safety oversight, and coordination with maintenance and cleaning contractors.
• Supervising general office supplies, reordering items as necessary.
• Handling work planner and deadline spreadsheet amendments and monitoring.
• Performing system updates on the client contacts database, preparing client create forms, and ensuring electronic verification.
• Preparation of engagement letters, completing ongoing Anti-Money Laundering review paperwork, and handling various letters and reviews.
• Dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches.
• Providing company secretarial support, binding hard copy documents, preparing tender documents in PowerPoint, organising group events, and mailshots.

Qualifications and Skills:

• Strong background in administration, with professional services experience being advantageous but not mandatory.
• Exceptional time management and organisational skills.
• Ability to work independently and proactively, capable of multitasking and taking the initiative.
• Complete discretion and confidentiality regarding work.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Awareness of GDPR and its application in the workplace.
• Must possess a full UK driving license and access to own transport for occasional visits to other Ensors locations.

Benefits:

• Modern office environment with free on-site parking.
• Generous annual leave allowance, with a salary sacrifice scheme available for additional holiday and/or pension contributions.
• People’s Pension with 4% employer and 5% employee contributions.
• Private medical insurance, including immediate family members if applicable.
• Health Cash Plan, enabling reimbursement for routine medical treatments.
• Employee Assistance Programme.
• Extensive in-house training programme for all staff.

To be considered for this role, please apply directly or contact Danielle Daymond at AJ Chambers.

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