Part-Time Office Administrator

AJ Chambers is delighted to collaborate with a prominent Top 60 Firm of Chartered Accountants and Advisors, presenting an exciting opportunity for an Office Administrator to join their team in Huntingdon.

This part-time role (20 hours per week) is fully office-based, with core hours from 1000 to 1400, Monday to Friday.

Key Responsibilities:

As the Office Administrator, you will play a crucial role in establishing and maintaining efficient administrative procedures, supporting staff in delivering service lines and allowing them more time for chargeable client work. The responsibilities include:

• Managing reception duties, handling post, calls, scanning, and providing refreshments for client meetings.
• Facilities management, including health & safety oversight, and coordination with maintenance and cleaning contractors.
• Supervising general office supplies, reordering items as necessary.
• Handling work planner and deadline spreadsheet amendments and monitoring.
• Performing system updates on the client contacts database, preparing client create forms, and ensuring electronic verification.
• Preparation of engagement letters, completing ongoing Anti-Money Laundering review paperwork, and handling various letters and reviews.
• Dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches.
• Providing company secretarial support, binding hard copy documents, preparing tender documents in PowerPoint, organising group events, and mailshots.

Qualifications and Skills:

• Strong background in administration, with professional services experience being advantageous but not mandatory.
• Exceptional time management and organisational skills.
• Ability to work independently and proactively, capable of multitasking and taking the initiative.
• Complete discretion and confidentiality regarding work.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Awareness of GDPR and its application in the workplace.
• Must possess a full UK driving license and access to own transport for occasional visits to other Ensors locations.

Benefits:

• Modern office environment with free on-site parking.
• Generous annual leave allowance, with a salary sacrifice scheme available for additional holiday and/or pension contributions.
• People's Pension with 4% employer and 5% employee contributions.
• Private medical insurance, including immediate family members if applicable.
• Health Cash Plan, enabling reimbursement for routine medical treatments.
• Employee Assistance Programme.
• Extensive in-house training programme for all staff.

To be considered for this role, please apply directly or contact Danielle Daymond at AJ Chambers.

Earn up to GBP2000 by referring someone to our services. For more information about our referral program, please visit our website or contact one of our expert consultants.