Payroll Administrator

Job Title: Payroll Administrator

Location: Liverpool, United Kingdom

Job Description:

Our Client is seeking a detail-oriented and organised individual to join their team as a Payroll Administrator in Liverpool. The successful candidate will be responsible for managing a variety of payroll duties on a weekly and monthly basis. The role requires strong communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Weekly Duties:

1. Timesheets Management:
- Chase timesheets via texts and calls, ensuring timely submission.
- Collect and reconcile timesheets, then send an email to operations for approval.
- Follow up with Project Managers (PMs) to obtain timesheet approvals.

2. Job Costing:
- Job cost all labor expenses on the accounting system.

3. Vehicle Checklists:
- Ensure all vehicle checklists are submitted weekly and saved to file.
- Communicate any concerns or comments raised by drivers to the relevant personnel.

4. Training Coordination:
- Maintain an updated training matrix by checking for upcoming expirations.
- Stay current with Gas and Electrical training requirements, coordinating with the relevant manager.
- Contact training providers for availability and pricing of courses.

5. HR Administration:
- Record and upload all employee details accurately in the HR system.

6. DBS Management:
- Apply for new DBS checks and ensure timely renewals.

Monthly Duties:

1. Mileage Calculation:
- Calculate and send mileage reports to managers for approval.

2. Driving License Checks:
- Conduct driving license checks every 6 months.

3. Payroll Processing:
- Double-check calculations for payroll, subcontractors, invoices, and expenses.
- Input final figures onto the monthly spreadsheet and verify with the manager.

4. PAYE Processing:
- Add any necessary notes into the spreadsheets.

5. Payroll Finalization:
- Process payroll, run reports, and provide final net figures for bank processing.

Other Duties:

1. New Starter Onboarding:
- Collect new starter information forms, including qualifications and certificates.
- Order DBS checks and chase for copies upon receipt of disclosure.

2. Certification Management:
- Manage Gas Safe, CSCS, and ECS certifications.

3. Document Management:
- Upload all relevant files to the HR folder in the shared drive and on the HR system.

4. Sage Payroll Setup:
- Set up new starters on Sage Payroll, providing information to the Manager for UTR verification.

5. Miscellaneous Tasks:
- Undertake additional tasks as needed.

Requirements:

- Previous experience in a similar payroll role.
- Strong organizational and time-management skills.
- Excellent communication skills.
- Proficiency in Sage payroll and accounting software.
- Attention to detail and accuracy in data entry.

If you're interested in this opportunity, then please apply with your CV.