Payroll Technician/Admin – Finance

What's involved with this role:
Temporary Payroll Technician/Admin – Finance
Reference no: Thames Valley BL TCL 360674
Pay Rate: £14.84 per hour PAYE
Hours per week: 37 Monday – Friday, 8.40am to 5pm
Role Length: This opening assignment is for 2-3 months
City: Kidlington, Oxfordshire
Office based
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure. Candidates must be happy to be put through police vetting.
The purpose of the role is to create and maintain the payroll records of Police Officers/Police Staff/Pensioners, administer pension schemes, consolidate and process data, ensure Police Officers/Police Staff/Pensioners are paid accurately and on time, provide correct and consistent advice/guidance and contribute to the proper functioning of the Payroll Department.
Key Responsibilities:
Process all documents and information in relation to payments (salaries, expenses, other staff emoluments, compulsory deductions, etc.) ensuring that they comply with relevant Conditions of Service, Force Policies and statutory legislation to ensure Police Officers/Police Staff/Pensioners are paid accurately and on time. Responsible for electronic filing of all documents ensuring compliance with data retention regulations.
Answer Police Officers/Police Staff/Pension Administrators and Pensioners’ queries on pay related issues. Give advice and guidance to Area/HQ Department staff about incorrectly completed.
Police Officers/Police Staff/Pensioner variations to pay, which they have authorised for payment.
Provide advice, guidance and data to Police Officers/Police Staff/Pensioners, internal departments and external organisations. Liaise with other departments and external organisations and where necessary be persistent in order to provide the best possible service.
Responsible for commencing, amending and ceasing the records of police pensioners, police widow pensioners and dependent child pensioners on the monthly pension payroll, including the payment of pension lump sum commutation payments to make sure pensioners are paid by due date to ensure pension payments are paid accurately and on time.
Investigate queries identified by Quality of Information reports as a result of self-service (overtime and expenses) prior to each payroll deadline, in addition to queries identified as a result of data cleansing. All anomalies that affect individuals pay need to be corrected so that payments can be generated. Manage SSAMI and Outlook inboxes, deal with pay related queries and process overtime duplicates and recalls of overtime payments which involve clarification that regulations are being adhered to, print and apply the relevant PeopleSoft electronic notifications to improve quality of data and payments.
Identify and correct discrepancies highlighted during the pay calculation run before payments are sent to personal bank accounts including the decision whether the tax code applied is correct after investigation with HMRC. Responsible for the raising of sundry debtors for overpayments of leavers to ensure public funds are not alienated.
Understand and apply the rules, regulations and Force Policies for reductions to half-/no-pay during periods of sickness and for both statutory and occupational sick pay/employment and support allowance in order to make correct payments and deductions and to fulfil the obligations at all the times while ensuring department is both efficient and effective. Check manually ensuring the payroll system had calculated entitlements correctly.
Deal with attachment of earnings orders from courts and Child Support Agency (CSA), ensure payments are deducted and paid in accordance with the orders respecting the minimum earnings level and legislation is honoured.
Authorise colleagues’ manual data transactions to comply with audit requirements. Provide support to Payroll Officers and cover for absent colleagues to ensure the department meets the strict deadlines, ensuring the department meets their responsibilities of making all payments accurately and on time.
Administer the LGPS and the three Police Pension Schemes to ensure accurate application of pension regulations to all staff and police, ensuring their pension benefits are reported and accrued accurately.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly. SEE DETAILS AT THE BOTTOM OF THIS AD.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
CIPP Foundation Degree in Payroll or equivalent or proven experience, or be prepared to study for relevant qualification. Good standard of education including excellent literacy and numeracy skills.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Working knowledge of LGPS and 1987/2006/2015 Police Pension Scheme regulations, and accurate application to the records (training will be given). E
Understand the legislation for both statutory and occupational Maternity and Paternity pay to be able to apply them to the payroll. An understanding of Police Force Policies and the ability to apply them to payroll is desirable.
Ability to communicate clearly and professionally with individuals of different levels.
Excellent team player standing for team goals.
Ability to handle difficult customers particularly those with a complaint about pay.
Attainment or working towards an OCR in Customer Service.
Excellent attention to details and understanding of complex contexts in a process driven environment, e.g. in spotting incorrect/fraudulent claims, lack of proper authorisation etc.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Thames Valley BL TCL 360674
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.