People Administrator (Ftc)

We have an exciting opportunity for a People Administrator to join our People (HR) team on a 12-month fixed term basis. This role is a based in our Head Office in Central London (NW1 4LJ), with a hybrid working model. We are also offering a competitive salary of up to £32,000 per annum plus a fantastic array of benefits.

Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with state-of-the-art facilities located around Harley Street. We have approx. 1300 employees across 8 sites, where we cover a broad range of specialisms, including complex medical and surgical procedures and a comprehensive range of cancer and outpatient services.

Job Profile

The HR Administrator will provide a proactive and professional People (HR) customer service to managers and staff in person, via email or other written correspondence or over the phone. They will also maintain the HR payroll processing on a regular basis, submitting paperwork to Payroll in a timely manner, and process new starters, job changes and leavers on iTrent system.

• Job Type: This is a full-time, permanent position working 37.5 hours per week.
• Contract: 12-month fixed term contract.
• Salary: Up to £32,000 per annum
• Location: 1 Park Square West, London, NW1 4LJ (Baker Street and Regents Park stations) – this role will offer a hybrid working approach.
• Benefits package:
  Contributory pension scheme (total annual contribution up to 20%).
  Private Medical Healthcare.
  33 day’s annual leave (Inclusive of bank holidays).
  Season ticket travel loan, family friendly benefits, and a wide range of discounts with a variety of retailers/services, plus much more.
  We also offer excellent career development; with clear career pathways and access to further education.
  

Key Duties

• Ensure that employee data is captured in a timely, accurate, and consistent manner and that data integrity is maintained through regular audit reporting
• To maintain employee files on the document management system, SharePoint, to ensure all data are accurate and up to date
• To manage multiple mailboxes, ensuring emails are responded to in a professional and timely manner, and be an active member of the People team phone line
• To respond to iTrent Self-Service and People Manager user queries including clarifying annual leave entitlements, amending and creating working patterns, maintaining reporting lines and responding to queries regarding timesheets
• Some general office management duties; such as raising invoices, claim expenses, manage office supply levels and send organisation wide correspondence on behalf of the People Team.

Skills & Experience

• Working within a similar capacity in an HR/ People team
• Proven administrative experience of working in a fast-paced team environment
• Experience of using HR systems and, in particular, iTrent
Excellent time management and ability to prioritise meeting deadlines

We are an organisation that has charitable status and this helps us to drive forward our mission of reinvesting our income to deliver better patient outcomes.

The London Clinic’s main hospital spans 8 floors comprising of 234 beds and 10 theatres, including a Hybrid theatre and two minimally invasive and day surgery theatres. Speciality areas include, General surgery; ENT; Gynae; Hepatobiliary; Neuro; Ophthalmic; Orthopaedic; Plastics; Robotic; Urology; Vascular & Bariatric surgery.