People Relations Administrator – Human Resources

What's involved with this role:
Temporary People Relations Administrator – Human Resources
Job Ref: PHA TCL 0008 5AF7 / 1
Pay Rate: £17.58 per hour PAYE
Hours per week: 35-37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 4 months
City: Southwark, London
Hybrid working - 2 days in office - Wednesday is a must. Other days as and when suits the candidate.
Proven minute taking skills and experience are essential for this role.
The purpose of the role is to provide comprehensive administrative support to a team of People Relations Specialists. The role will be part of a centre of expertise where collaborative team working will be essential to ensure the business receives an efficient People Relations service. The role holder will be expected to promote and adopt a shift towards a more data-led approach to People Relations and wellbeing.
Key Responsibilities:
Work directly with a team of People Relations Specialists providing them with a professional, timely and accurate administrative service which will assist them in managing the coordination of end-to-end People Relations casework in a centre of expertise dedicated to People Relations and wellbeing.
Set up formal and informal meetings (both remote and in person) relating to the full spectrum of People Relations issues including but not limited to grievance, discipline, capability, and sickness absence. Where necessary, arrange rooms and refreshments and collate and circulate accurate information bundles to meeting attendees.
Take accurate notes at formal and informal meetings, transcribing, completing, and distributing them to the relevant parties before the required deadline.
Meticulously record and document all People Relations casework documentation (both formal and informal) into the relevant areas of Peabody’s shared drives.
Draft correspondence related to People Relations casework, as requested by the People Relations Manager and/or Specialists.
Ensure that any contribution to People Relations activity takes account of Peabody’s wellbeing strategy.
Assist with the management of the People Relations and Wellbeing email inbox and respond to email queries, providing any related advice or escalating to the People Relations Manager and/or Specialists, as appropriate.
Fully participate in the review of People Relations casework, both in group settings and in individual reviews (including internal audits).
Handle requests for People Relations data by preparing management information, including, where necessary, the creation of reports from the prevailing HR Information system.
Assist with the administrative arrangements for the delivery of Peabody training packages in relation to the management of People Relations casework.
Attend and make an accurate note of actions from People Relations and Wellbeing team meetings, to be circulated to the team.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
*** Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
Skills & Experience:
Minimum of 2 years recent admin experience in a similar role, or context and ideally within a public sector organisation.
Must have excellent note taking experience will be note taking during grievances, disciplinary hearings so attention to detail and speed are essential.
Previous experience in a busy administrative role, ideally in a HR team.
Excellent organisational and planning skills with strong attention to detail.
Excellent written skills, with the ability to write clearly and concisely.
An interest in People Relations matters and UK employment legislation.
Experience of using information systems.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: PHA TCL 0008 5AF7 / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.