Address
Form of work
SalaryJob Title: Personal Assistant (PA)
Department: Administration
Location: Bristol & Avon
This role is to cover maternity leave for 14 months.
Basic Purpose of Role
- Provide a high quality customer focussed PA and secretarial support to the Company's Management Team. To inspire each other with a ‘can do' attitude and to build strong teams in order to deliver consistently great service everyday, delighting and exceeding customer expectations.
Main Duties
- To provide an exemplary PA/secretarial support to the board, which will include:
- Opening and screening of incoming correspondence, including telephone, post and e-mail
- Typing
- Photocopying and despatching outgoing correspondence
- Managing diary schedule
- Record and pass on messages accurately
- Arranging internal and external meetings and preparing necessary documentation
- Arranging travel and accommodation
- Compilation of expense claim forms
- Maintenance of filing system
- Greeting visitors
- Minute and note taking
Special Working Conditions
- May be a requirement to work additional hours as necessary.
- To work on a flexible basis if required.
Company Responsibilities
- To undertake any additional duties at the request of your line manager deemed to be within your competency.
- To adhere to all FirstGroup policies and procedures.
- To undertake any training and development activities at the request of your line manager.
- To take care of your own safety and the safety of others at all times by complying with the Injury Prevention Principles and UK Bus Health & Safety Policy at all times.
- Represent the company in a professional manner at all times.
Values
The company expects all employees to adhere the company's Values and Behaviours.
- Dedicated to Safety
- Committed to Customers
- Build Strong Team
- Inspire Great Performance
- Engage and Empower
Skills, Experience and Qualifications Required
- Computer literacy (all MS packages)
- PA experience
- Interpersonal skills
- Organisational skills
- Attention to detail
- Integrity
- Confidentiality
- Time Management
- Customer focused
- Common sense approach
- Self motivated
- Friendly and helpful
- Flexible
- Excellent telephone manner
Performance Measures
- Quality of work
- Speed of response
- Accuracy
Rewards & Benefits
- Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
- We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
- Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
- Cycle to work scheme
- 25 days' holiday + bank holidays
- Pension scheme and chance to buy discounted First Group shares
- Enhanced maternity / paternity pay
- Flexible working
We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You'll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.
Please apply now. We look forward to receiving your application.
Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.
Applicants are advised that background checks will be conducted as a standard part of our recruitment process
