Personal Assistant And Business Support

Are you organised, efficient and a people-focused person looking for a fantastic opportunity to experience working at the heart of Government, working alongside senior leaders? If so, we’d love to hear from you !

About the Team

The Group Management Services (GMS) team in PTWP is a friendly, flexible and collaborative team, supporting the wider group. You will work alongside three other PAs. We provide personal assistance and Business Support to the Group Management Team (GMT; the senior civil servants who collectively run the teams in the PTWP group) and provide a range of administrative support and Business planning services to the wider group and correspondence for PTWP.

About the Job

The role of a Personal Assistant and Business Support at HM Treasury is varied and exciting and gives individuals a fantastic opportunity to experience working at the heart of Government whilst also providing them with the opportunity to work alongside senior leaders. If you are organised, efficient and people-focused, then we would love to hear from you.

Key responsibilities may include, but are not limited to:

Diary management

• Pro-actively manage daily operational and administrative support to two or more Deputy Directors and their teams
• Arrange meetings and appointments as requested, using professional judgement to line up meetings in the most well-organised way, resolve conflicts, negotiate and allocate time to priorities.

Meeting preparation  

• Co-ordinate agendas and attendees, and collate briefings and papers where required
• Mailbox management and develop an efficient system for mailbox management to highlight priorities and filter messages. Actively monitor and help to manage inboxes by identifying and then dealing swiftly with urgent enquiries.

Travel arrangements

• Manage travel and accommodation and other associated duties (such as expenses) when needed.

Build collaborative working relationships

• Take the initiative to develop and maintain relationships with key internal and external stakeholders, and colleagues in the Group.
• Be an approachable focal point for the wider group. Being aware of processes in the wider Treasury and be able to share relevant information with the Group at pace.

Delivery of wider Business Support activities

• Coordinating correspondence such as Parliamentary Questions and Freedom of Information requests, ensuring they are responded to in a timely manner.
• Working with the GMS manager, provide effective and proactive Business Support and cover to the wider group as part of the team and in line with processes agreed with the Group leadership team.
• Take the initiative to provide cover to the wider Business Support team due to absence.

About You

We are looking for someone that has PA and/or admin experience that they have that aligns with the key responsibilities of the role and who can use their initiative to identify risks and resolve issues immediately and proactively implementing processes/systems to enhance the service delivered to Directors and colleagues across the group. If that sounds like you, please apply!

HM Treasury is proud of a diverse and inclusive work environment, committed to fairness and the promotion of equality of opportunity for all. We know that having a range of experiences, ways of working and thinking makes us a stronger organisation, better at developing policy that is reflective of the communities we serve. We embrace different views and experiences and value the fresh perspective that people from a variety of circumstances bring to the work we do. We welcome applications from candidates who have not previously worked for the Civil Service, mid- and late-career changers with transferrable skills, people from all backgrounds and circumstances regardless of disability, ethnicity, LGBT+ identity and socio-economic status.

Some of the Benefits our people love!

• 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King’s birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month
• Flexible working patterns (part-time, job-share, condensed hours)
• Generous parental and adoption leave packages
• Access to a generous Defined Benefit pension scheme with employer contributions of 27%
• Access to a cycle-to-work salary sacrifice scheme and season ticket advances
• A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity (e.g. women in the Treasury, ethnic minority network, LGBT* network, faith and belief network)

For more information about the role and how to apply, please follow the apply link.

If you need any reasonable adjustments to take part in the selection process, please tell us about this in your online application form, or speak to the recruitment team at hrrecruitment@hmtreasury.gov.uk