Personal Assistant / Office Manager

Job overview

We are seeking a highly organized and proactive individual to join our team as a PersonalAssistant/Office Manager. The primary responsibility of this role is to provide administrative support to the company's executives and ensure smooth day-to-day operations of the office. The ideal candidate must have excellent communication, organizational, and time management skills, along with a strong attention to detail.

Responsibilities

• managing diaries and organising meetings and appointments
• booking and arranging travel, transport and accommodation
• organising events and conferences
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• prepare and edit documents, spreadsheets, presentations, and reports
• perform general office duties such as filing, photocopying, and ordering supplies
• act as a liaison between executives, employees, clients, and external partners
• continuously evaluate and improve processes, suggesting and implementing innovative ideas
• keep track of deadlines, follow up on pending tasks, and ensure timely completion of projects

Requirements

• prior experience as a personalassistant or secretary in a similar role
• excellent written and verbal communication skills
• highly proficient in MS Office Suite, Monday.com and other relevant software
• strong organizational and multitasking abilities
• ability to work independently and prioritize tasks effectively
• exceptional attention to detail and problem-solving skills
• proactive and ability to anticipate executive's needs
• professional demeanor and ability to maintain confidentiality
• flexibility to work extended hours, if necessary
• knowledge of the real estate industry is a plus