Address
Form of work
SalaryOur client is looking for a Part-Time Personal Assistant for a contract position, located in Aberdeen.
ROLE
The Person Assistant provides a comprehensive secretarial and administrative support service to the Finance Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and externally between various interfaces.
REQUIREMENTS
The main responsibilities of the role include, but are not limited to:
- Produce letters, emails, presentations, agendas, reports as required for Department, Board and Executive meetings.
- Monitor and manage email, including prioritizing and responding as required.
- Organise, schedule, and confirm internal and external meetings.
- Provide support/assistance for meetings, schedule and confirm travel arrangements including accommodation and travel visas.
- Administer requisition/purchase orders and invoice signing related to Leadership Team/Board.
- Take minutes and/during or capture actions during meetings when requested.
- Any other delegated responsibilities as instructed by line management or leadership teams within the timeframe specified, in a safe and efficient manner to meet business requirements.
REQUIREMENTS
- Previous experience gained as Personal/Executive Assistant in an office environment preferably Oil & Gas industry.
- Computer literate with experience of office applications, including Word, Excel, Outlook and PowerPoint.
- Excellent communication and interpersonal skills with ability to support and interface with people at all levels.
- Support and interface with people at all levels.
- Work using own initiative and plan/organise a high and varied workload.
- Effectively manager changing/conflicting demands and priorities.
- Able to work confidentially, effectively handling confidential and highly sensitive information, with a high level of professionalism and integrity.
