Personal Secretary - Band 3

Job Title: Band 3Personal Secretary

Location: Foyle Area

Duration: Temporary position, 3 months initially with possibility of extension

Hours: Part Time. Mon-Fri, 9am-5pm. 18.75 hours per week.

Salary: £11.11 per hour.

On behalf of our client, we are seeking a Band 3Personal Secretary who will provide a full secretarial service to the team and other professionals. The post holder will be required to supervise clerical staff if, and when required. You will need to be able to manage, organise and prioritise the workload effectively, meeting tight deadlines. You will also be required to use your initiative, working with a team and on your own.

Duties include:

·Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.

·Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.

· Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.

·Facilitate communication within the department by liaising with relevant staff.

·Dealing with telephone calls and enquiries and taking relevant action as appropriate.

· Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.

· Assist in the production of Power Point presentations required by department.

·Provide administrative support in the production of policies and reports produced within the department.

·Supervision of clerical staff if post requires so.

·Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.

You will need:

·Have 5 GCSEs (Grades A-C) to include English Language and Maths or equivalent or higher educational standard AND one year’s secretarial experience.

OR

·NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year’s secretarial experience.

OR

·3 years secretarial experience.

·In addition to one of the above, 6 months experience using Microsoft Office.

·Experience preparing a variety of documents, including minutes, letters, reports and presentations.

·Provide examples of diary management experience, coordinating meetings and note taking.

Desirable criteria:

·OCR Stage 2 Text Processing (Part 1) & Stage 2 Word Processing / Typing (Part 2) or equivalent qualifications.

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.