Pmo Manager

My client are evolving their organizational structure in order to stay true to its mission, vision and values, whilst being able to withstand external pressures. This is driven by their ambitious transformation agenda.

Over the past 6 years, my client have undertaken significant transformation to ensure alignment in their delivery and efficiency in processes which are critical following being established. As they move towards finalising delivery of this critical set of initiatives, they now need to look to the future and focus on how they continue to ensure focus on the Ambition 2030 and in particular unlock the potential of the enablers digital, data and localisation. This next period of change will be managed via the Next Generation Transformation Portfolio. The Portfolio is focused on ensuring three key enablers digital, data and localisation will grow the effectiveness of engagement with supporters, delivery of programmes and driving efficiencies in our operations.

The PMO Manager is a key member of the Portfolio Management Office team. This team is responsible for defining and maintaining the standards for portfolio management within the organisation, across 60 Country and Regional offices and 30 Member organisations.

KEY AREAS OF ACCOUNTABILITY:

Stakeholder Engagement:

• Work effectively across the portfolio of initiatives with the teams to ensure they are held to account for delivery against the priorities and associated plans and to support them to remove blockers as they arise, reaching out to senior stakeholders in support of the teams where needed.
• Collaborate with in-department and other department leaders to define, prioritize, and develop projects.
• Lead on the Project Change and Initiation Board, coordinating agreed programs or projects involving department or cross-functional teams focused on the delivery of these activities into a finished state
• Portfolio level planning and management of controls at a portfolio level- including ownership of the integrated plan and associated dependencies across the Transformation and IT department
• Ensure ongoing monitoring of delivery and reporting of progress, identifying and escalating issues where needed and stepping in to provide hands on intervention and delivery support to the Initiative Lead and wider team where needed.
• Actively manage interdependencies between initiatives, ensuring these are properly captured, monitored and content specific interventions and priorities are clearly defined and actioned.
• Work closely with the projects and the Resourcing Manager to ensure project resourcing is up-to-date across the portfolio.
• Work closely with Finance Business Partner in relation to financial analysis and assessing PMO implications.
• In collaboration with the Head of Next Gen Portfolio Management and the Finance Business Partner, oversee the management and tracking of benefits across the Next Gen Portfolio.

Governance

• Managing Senior Stakeholder engagement across a variety of complex government meetings.
• Leading on content preparation for governance meetings, and driving forward future governance planning across the portfolio.
• Escalate, intervene, and facilitate decision-making as needed.

PMO Strategy

• Support the Director of PMO in developing and implementing PMO strategy, including developing and implementing plans for PMO maturity and identifying opportunities for continuous improvement.
• Coaching
• Provide ongoing guidance and support to the initiative leads and wider team members as required, acting as a sounding board for questions and escalating issues as they arise to the relevant leaders in the team.
• Train and coach Project Managers and Project Leads in the application of the Transformation Delivery Lifecycle and PMO controls to their project.
• Guide projects in the preparation of high quality stage gate and other approval documents.

QUALIFICATIONS

• Educated to Degree level or equivalent work experience
• Understanding of a structured Project methodology (e.g. PRINCE2) or accredited Project Management training (APM or PMI) including experience leading a project using such a methodology

EXPERIENCE AND SKILLS

• Knowledge of project, programme, and portfolio management practices, standards, and methodologies.
• A minimum of five years of PMO experience in a senior analyst/manager role
• End responsibility for managing a complex portfolio of transformation initiatives or at a minimum experience of leading a global transformation initiative as a Project Lead or equivalent
• Demonstrated experience working with global stakeholders across different levels of the organisation from a broad range of contexts
• Experience of working on IT and Business focused projects
• Non-profit sector knowledge/experience.

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

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