Private Client Secretary

Private Client Secretary
Canterbury
Salary GBP23,700 DOE
Hours – Monday – Friday 9 am to 5 pm
Benefits – 25 days holiday and bank holidays, Pension
Do you have previous secretarial experience within a regulated setting?
Do you have experience working in a legal firm?
Our client is a well respected local firm of solicitors who have won multiple awards within their industry.
Responsibilities of Private Client Secretary
Execute assigned tasks following detailed procedures and quality standards outlined in the companies SOPs Provide professional and friendly support to clients both in person and over the telephone, aligning with the firm s standards for client care Handle routine client inquiries and communications whenever possible Cultivate positive working relationships within the firm and with external institutions and organisations Maintain clear and precise communication with other personnel within the firm Generate correspondence and documents using audio typing and case management as appropriate Administer filing procedures, including daily filing and the opening, closing, storage, and retrieval of client files, following detailed procedures outlined in the company SOPs Prepare mail and accompanying enclosures for dispatch Perform or coordinate photocopying, faxing, and other relevant administrative activities as required
Person specifications for Private Client Secretary
Must be an effective team player with strong communication skills, demonstrating sensitivity to and active contribution towards team needs Needs to be a self–motivated individual who is adept at initiating and prioritising tasks autonomously Ideally, be adaptable to the organisational requirements Must possess a helpful, friendly, and professional demeanour Ideally, demonstrates a high standard of interpersonal and communication skills, with the ability to consistently project the image and ethos of the firm Must be willing to contribute positively to the department and organisational direction over time Previous experience with Private Client work would be advantageous
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