Procurement Administrator

A new Procurement Administrator job is available in Soho, London. The successful candidate will work alongside the design and construction teams, managing procurement, logistics and invoicing for F&B projects in the UK, Europe and Dubai. Salary of 32,000 - 36,000 DOE and the opportunity to WFH 1 day a week.
Now entering a growth phase with expansion plans into both existing locations and new continents, our client is looking for a detail-driven and strong analytical thinker to join their team of 15 on a permanent basis. The Procurement Administrator will support the FF&E and construction teams, managing orders, invoicing, logistics and international shipping. This is a busy role which will suit somebody who is hard-working, diligent and good with numbers and people!
Role & Responsibilities
- Processing all FF&E and construction orders and invoicing, working closely with suppliers as well as design, construction and finance teams
- Organising all shipping and logistics in the UK, Europe and overseas
- Creating all specific documents and import/export procedures including the organisation of project storage where appropriate
- Researching local import particulars outside of the UK
- Liaising with contractors and the design team to organise FF&E installations, resolving any outstanding snagging or delivery issues
- Building and accurately maintaining all schedules, budgets and timelines optimising the supply chain
- Organising project cash flow and payment runs with the accounting teams
- Reconciling all spending with QS cost reports and the finance team
- Closing project accounts and reconciling VAT invoices
- Supporting the design team in setting up supplier trade accounts
- Sourcing FF&E/construction requirements, working closely with designers and suppliers (fully admin related, not creative work)
- Saving and recording all certifications including any relevant CE or FR documents
- Maintaining the supplier and contact list
- Maintaining the office and UK storage facility, keeping it tidy and recording/updating the inventory.
Required Skills & Experience
- 3+ years of experience in either procurement, finance or logistics, preferably in the interior design industry
- Good knowledge of FF&E materials, quantities, and suppliers
- Outstanding knowledge of procurement & logistics processes and costs
- Proven experience working on international deliveries and installations
- Experience working with shipments, customs and projects in Dubai would be highly beneficial
- Detail-driven and strong analytical thinking
- Pragmatic with good problem-solving skills
- Excellent communication and negotiation skills
- Proficiency in multiple languages would be beneficial but not essential
- Good initiative as well as an ability to follow instructions
- Must be willing to travel nationally and internationally
- Highly proficient in Excel, Microsoft Office Packages and Google Documents
- A basic level of Adobe Photoshop & InDesign (desirable).
What you get back
- Salary 32,000 - 36,000 fully DOE
- 28 days annual leave, plus bank holidays
- Pension scheme
- Flexible working; 1 day WFH
- Fantastic working environment.
Apply
If you meet the criteria above, send us your CV. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.
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Referral
Did you know we run a referral scheme? We'll give you 300 worth of vouchers if you introduce us to anyone who we then successfully place in a new job role. Just send us their information and we'll do the rest.
Terms: A candidate is deemed to have been successfully placed once they have started a new job as a result of an introduction made by Hunter Dunning and when they've successfully completed the probation period.
Procurement Administrator in West London - Your Interior Design Recruitment Specialists (Recruiter: Gaby Montero Job Ref: 14245)