Procurement Administrator- Facilities and Maintenance

Procurement Administrator- London Liverpool Street- 35k

My client, a well established Facilities and Maintenance are currently recruiting for a experienced Procurement Administrator to join their team based in the heart of the city. The ideal candidate will have experience working in Procurement within a Facilities and Maintenance and dealing with Financial Support and operation business administration.

General Duties

• To provide Financial support accross the business
• Diligent vetting of all specialist subcontractor and supplier pre-qualification submissions for inclusion onto the supply chain.
• Providing procurement support during the mobilisation phase of any contract award, assessing the subcontractor requirements and any incumbent supply chain suitability v's the need for new providers to be vetted. This may required in person attendance across a variety of client sites
• Responsible for the discovery of new suppliers/subcontractors where needed and onboard with all appropriate certification and accreditation.
• Weekly reviews of vendor insurances & Accreditations ensuring all are in date, preventing disqualification.
• Quarterly review of vendor supply chain to access subcontractor future requirements & possible disqualification due to limited use.
• Regular review of all open purchase orders in line with age of order and supplier statements to access likelihood of cost receipt.
• Issue of monthly open purchase order report for monthly accruals
• Work closely with all operational and accounts departments, as well as be responsible for preparing and sharing with the Directors procurement reports.
• Obtain supplier feedback internally and externally, implement succession change plan.
• Form good relationships with our supply chain ensuring regular contract meetings are held and all communication is upkept.
• Find cost-effective solutions for supply chain processes.
• Managing indirect procurement, including the purchasing of goods, services, supplies via Director credit card
• Processing open balancing for works undertaken on Directors credit cards
• Communicate and negotiate with suppliers and vendors to land more profitable deals, advantageous terms, rebates, reduced rates.
• Ensure compliance and best practice in all areas of responsibilities. Including maintaining up to date key supplier/subcontractor and competence of people at the required level.
• Ensure effective and efficient process are in place by driving continuous improvement initiatives.
• Following and enforcing the company's procurement policies and procedures
• Completing requests as instructed via procurement management and finance director
• Reporting to the Chief Financial Director & Procurement Manager

Skills / Knowledge

• Intermediate of above skills in Microsoft - EG Excel, Work, Powerpoint
• Good communication skills
• Excellent telephone manner
• Good interpersonal skills
• Ability to work independently as well as part of a team

Experience Essential

• Full understanding of the way an organisation operates to meet its objectives
• Sound knowledge of procurement and financial management principles and best practices
• A business acumen partnered with attention to the human element
• Knowledge of data analysis and reporting
• Outstanding communication and interpersonal skills
• Diligent and firm with high ethical standards