Procurement Officer

For this role, you will need to demonstrate experience in procurement which has covered the end to end tendering process. Your experience will ideally be from the public sector and you will be politically astute and able to build high levels of credibility.

You will have strong stakeholder management skills able to communicate effectively with a wide range of audiences at varying levels and be able to make an impact quickly.

You will ideally have completed or be working towards a degree or relevant professional qualification, preferably Chartered Institute of Procurement and Supply (CIPS).

Responsibilities:

%CF; Providing professional commissioning and procurement project support to commissioning leads across the Council

%CF; Carrying out tenders and requests for quotations to achieve Best Value and contribute to cost savings including:

- Establishing project teams when appropriate for the purpose.

- Influencing preparation of specifications.

- Undertaking and co-ordinating evaluation of submissions.

- Carry out financial checks and investigate references for potential suppliers.

- Communicating with potential suppliers regarding clarifications and results.

- Maintaining procurement issue and risks logs and any other documentation required in the delivery of the procurement activities

%CF; Managing projects on the e-tendering portal and preparing tender documentation

%CF; Understanding market research for potential requirements analysing data and producing summaries to drive a focus on the most efficient and effective use of resources to inform commissioning plans.

%CF; Supporting the procurement governance/gateway process to ensure timely and informed commercial decisions

%CF; Maintaining the Council’s commercial pipeline focusing on establishing proactive stakeholder involvement and timely discussions regarding possible renewal requirement.

%CF; Ensuring all relevant steps in the council’s e-tendering portal are complete, and the relevant contract award notices are published within the specified timelines. All contracts are then uploaded to the contract register.

%CF; Supporting the development of procurement guidance materials and templates

Role specific skills:

· Good knowledge of commissioning and procurement best practice

· Appropriate procurement experience in a public-sector environment

· Excellent knowledge of Public Contracts Regulations (PCR 2015)

· Experience of e-tendering portals

· Excellent communications and influencing skills

· Experience of formal report writing and excellent writing skills

· Experience of planning, organising and prioritising workload

· Professional qualification (or willing to work towards one)

· Ability to manage multiple projects and effectively manage own workload