Project Administrator

VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.
VIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities.
Location: Cambridge, to cover approx. 30 sites in the East region across Colchester to Northampton.
Salary: Competitive + company car/allowance + benefits
Full time, permanent, Monday-Friday
Due to the significant uplift in the programme for addressing defects identified from Fire Surveys, which were carried out over the last two years, VIVO are now looking to recruit a Senior Administrator to manage projects in Southeast England.
Reporting to the Area Project Lead, this role will form part of the Fire Project Team to deliver the fire remedial programme across all sites in the Region.
You will plan, direct and coordinate all project activities to ensure they are being managed safely, efficiently and effectively, develop and maintain string working relationships with all internal and external stakeholders, acting as liaison with Area Managers to identify appropriate resources to deliver Billable Works and as main point of contact for the client.
This role will see you provide weekly updates with regards to project progress and outcomes, manage the service delivery area budgets and review P&L, ensure all paperwork and data relating to projects is recorded, updated and reported on regularly, monitor Supply Chain performance, provide delivery assessments to the client and monitor progress of Billable Works to ensure they are delivered within agreed timelines.
This role is full time and permanent, and we are able to offer hybrid working, We expect you to be on site anywhere within the region for 3 days per week so candidates must be prepared for regular travel.
You will be working alongside a Project Manager and share the region with them, with a focus on 3 or 4 sites at any one time.
What You Need To Do The Job
First and foremost, you should be an experienced senior administrator, ideally from a projects background, but any administrative background will be considered.
This role is very admin heavy so it is important that you have exceptional administrative skills and extensive experience within administration, with expert Excel knowledge and the ability to manage a varied and challenging workload.
This role will involve running reports and interpreting data in order to form decision making, so you will need experience in this area to be successful.
People management experience and skills and excellent communication skills are also necessary as you will managing contractors and coordinating different departments to ensure works are completed to agreed timescales.
It would be an advantage if you hold a project management qualification and/or passive Fire qualifications, but these are not essential as full training will be provided.
What We Offer
In addition to a company car or car allowance, single private medical cover, 25 days annual leave and a 6% employer matched pension contribution, we are also proud to offer the successful candidate the opportunity to gain nationally recognised Project Management and Fire qualifications as part of this role.
Full training will be provided in this position, and with a supportive, friendly and dedicated management team, we will do all we can to ensure your success in this role, whilst also supporting your long term career goals and ongoing professional development.
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.