Project Administrator

Integrum Power Engineering - Part of the OCU Group, is an electrical engineering design & build contractor and ICP specialising in high voltage power transmission & distribution projects. Our industry sectors include utilities, renewable energy, rail and private networks. We offer engineering services across the full project life-cycle, from feasibility studies and design through to installation, commissioning and asset management.

About the job:

We are recruiting for a Project Administrator. Firstly, and importantly, you'll be joining a welcoming and supportive team of experienced engineers who are passionate about supporting each other and our customers. The core business works on an exciting range of HV projects renewable energy ICP and EPC projects, transmission & distribution commissioning projects and large-scale railway electrification projects. We are rapidly expanding our team so it's a great time to join the business.

The Project Administrator will play a vital role in ensuring the smooth and efficient management of project documentation, records, and administrative tasks. You will be responsible for organizing, maintaining, and controlling project-related documents, tracking project progress, and supporting the project team with administrative functions.

Responsibilities:

• Record Keeping: Develop and maintain accurate and up-to-date project records, including documentation of meeting minutes, RFIs (Requests for Information), change orders, submittals, and other project-related communications. Ensure compliance with document retention policies and standards.
• Project Progress Tracking: Collaborate with project managers and team members to track project progress, milestones, and deliverables. Monitor and update project schedules, maintain task lists, and provide regular reports on project status.
• Communication and Collaboration: Facilitate effective communication and collaboration among project team members, subcontractors, and other stakeholders. Coordinate project-related meetings, distribute meeting agendas, and prepare meeting minutes. Ensure timely dissemination of project information and updates.
• Quality Assurance: Implement quality control measures for project documentation, ensuring accuracy, completeness, and adherence to established standards. Conduct periodic audits to verify compliance with document control procedures and identify areas for improvement.
• Administrative Support: Provide general administrative support to the project team, including but not limited to managing project-related correspondence, preparing and distributing reports, maintaining project-related databases, and assisting with procurement activities as required.
• Compliance and Risk Management: Ensure compliance with applicable regulations, standards, and contractual requirements. Assist in the identification and mitigation of project-related risks by maintaining accurate records, facilitating document review processes, and supporting the implementation of corrective actions.
• Continuous Improvement: Stay updated with industry best practices, technological advancements, and software tools related to project and document control. Identify opportunities to streamline processes, improve efficiency, and enhance the overall project management workflow.

What you will need to be successful:

• Excellent Microsoft Office skills including Word, Powerpoint, Excel and Forms.
• Independent and proactive with a positive and can-do attitude.
• Ability to positively and professionally engage with all levels of seniority internally and externally

Benefits:

We are a growing business, so this is a chance for you to be part of an exciting success story, and to develop your career in a highly competitive and growing sector. You will be part of a supportive and friendly team of talented individuals who are passionate about our business.

We offer a fantastic benefits package that is being developed constantly, it currently includes the following:

• Private healthcare insurance for you and your family including dental and optical.
• Gym discounts.
• A hybrid and flexible approach to where you work.
• 25 days holidays plus public/bank holidays.

As an equal opportunities employer, Integrum Power Engineering Ltd, is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Integrum.