Project Administrator / Document Controller

We have an exciting opportunity to work for our global client located in Liverpool Street, London. The role is a full-time position (37.5 hours per week Monday – Friday) and our client offers hybrid working.

This role provides effective and consistent administrative service and documentation management support to the project management team. The position requires the ability to work independently, take initiative, and collaborate with internal and external stakeholders. It requires good judgment, confidentiality, strong work ethic, a high degree of accountability, excellent organisational and information technology skills, and an understanding of how to work within a project environment.

Responsibilities include, however not limited to:

• General Secretarial/Clerical duties, which may include:
• General ad hoc administrative tasks
• Calendar/diary management (applicable for PM and teaming sessions)
• Provide team member onboarding guidance and support.

Project documentation management, which may include:

• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Support problem solving in accessing electronic content.
• Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company complies with applicable laws and regulations regarding data security and document management.
• Communicates and consults with other staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth transition and minimal disruption.
• Maintains current knowledge of best practices and developments in document management technologies and techniques through participation in professional organizations or conferences, attendance at meetings or workshops, participation in educational programs, and discussions with colleagues.
• Performs other related duties as assigned.