Project Administrator

The Planet Group have recently been engaged by a leading provider of engineering and construction consulting solutions who are actively seeking a Project Administrator / Assistant to join their team in Motherwell on a 12 month contract. 

Position Overview:

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

Duties & Responsibilities: 

• General administrative support for company projects. 
• Organize and maintain project files, filing system and project communications.         
• Provide data entry for projects.             
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.      
• Update record copies, engineering project documentation and changes.             
• Provide information to facilitate questions regarding projects and prepare research information.    
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.            
• Sort incoming mail.     
• Collect and distribute client bills and invoices.  
• Type memos, correspondence, reports and other documents as requested.        
• Coordinate travel arrangements and any other internal services for various project needs.  
• Prepare outgoing mailings and labels, including e-mail and fax. 
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.   
• Schedule and set-up client interviews, presentations and other meetings as requested.    
• Order and maintain supplies.  
• Update the project calendar and roster.             
• Assist in clericals needs on projects.     
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned
• Complies with all policies and standards

Please apply in the first instance.

We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.    

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