Project Administrator

As a Project Administrator, you will be part of the Project Administration Team in our clients Manchester office. You will report into the Project Administration Team Leader, providing project administration support to a high standard. The Project Support Teams include Project Administration, Document Control and Creative Administration. Our client works together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement.
This is a full-time contract position (Monday to Friday) and offers 37.5 hours of work per week. This is a 3 month initial contract. You will be required in the office 3-5 days per week.
Your key tasks and responsibilities will be:
- Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
- Using, and supporting others in the use of, project management tools, systems and processes
- Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
- Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
- Assist in document control activities on small projects, working with the Document Control team for guidance
- Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
- Support the formatting and proof-reading of documents for publication
- Depending on project, liaise with and be first point of contact for external stakeholders
- Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
- Handle general internal and external correspondence within the project organization
- Organize and arrange business travel and accommodation for project team members as required
- Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
- Produce project management progress reports for internal and external stakeholders
- Completion of project status and general maintenance of internal project management tools
- Other appropriate duties as agreed with Project Manager
Starting experience needed:
- 1-2 years of experience in a project administration or coordination role
- High level of proficiency in written and spoken English
- High attention to detail with excellent time-management and communication skills
- Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
- Diary management experience
- Experience with MS Project or other project management applications
- Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
- Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
- Ability to thrive in a fast-paced, team environment
- Able to effectively prioritize multiple tasks and make independent decisions
- Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
- High integrity and team spirit, proactively engaging with others and offering support when required
For more information, click APPLY NOW or call Evan Brookes on (phone number removed).
FOOTNOTE:
If you feel that you are right for this role technically, but the rate, location or seniority does not suit you specifically then please still feel free to send us your CV. We constantly recruit for roles very similar to this one at all levels UK Wide. We are always keen to chat with you discreetly about your employment situation.
Even if you are happy in your current role for now, we always welcome calls from Highways, Infrastructure & Transportation professionals keen to make their introductions for future months or years. Our specialist team has a combined 100+ years' experience in this market. Please call Evan Brookes at Carrington West on (phone number removed) for more information.
By applying for this position, you are agreeing for Carrington West to hold and process your personal data in accordance to our Data Protection Policy. Your data will be shared with third party clients specifically relevant to any roles you have applied for. If at any stage, you wish to withdraw your consent please contact us.