Project Coordinator

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries.

Global Workplace Solutions (GWS) is a division of CBRE uniquely positioned to provide a complete set of services to corporate occupiers of commercial real estate across EMEA. GWS is redefining 'workplace' because we believe every place of work can become a competitive advantage for our clients. Productivity, reliability, engagement, quality, brand - the workplace contributes to business results, whether it's an office, a retail outlet, a laboratory, a data Centre, a manufacturing environment or a virtual location.

Job Title: Project Coordinator

CBRE Global Workplace Solutions, leading global provider of integrated facilities and corporate real estate management, are recruiting a Project Coordinator to join the team located in London.

Purpose Of The Job

To provide a comprehensive and flexible administrative support service to the Head of Projects and Projects team.

Key Responsibilities

1. Ensuring business policies and processes are effectively communicated and implemented within the Projects team.
2. Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
3. Effectively manage project teams financial commitments, raising POs, billing, and managing financial.
4. Develop project review pack.
5. Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
6. Completion of Audit Schedule.
7. Ensure staffing structures on all contracts are updated when requested.
8. Ad hoc event management upon request.
9. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
10. Promoting and maintaining the core Values of CBRE Managed Services.
11. Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
12. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
13. Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
14. To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
15. Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit.
16. Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
17. Support of Mobilisation as and when required.
18. Management of O&M files ensuring all documentation is monitored and submitted within 7 days of project completion.

Accountabilities

• Accountability to the Head of projects.
• Accountable for day-to-day management of Projects financial metrics and administration.
• Accountable for management of all mandatory training of Projects team.

Person Specification

Education

• A Level education or above

Training

• Incumbents must be able to demonstrate a career showing continuous personal development.

Experience

• Experience in administration or similar projects coordinator role (desirable)
• Delivery of wider facilities management services (desirable)
• Experience in finance roles (desirable)

Aptitudes

• Interpersonal and communication skills
• Strong influencing skills
• Ability to inspire confidence
• Can manage a high degree of variability
• High degree of integrity
• Highly motivated and self-aware
• Highly organised with attention to detail
• Results focused

Character

• Excellent motivational and influencing skills, with high levels of personal integrity
• Has vision, and able to communicate this effectively. A role model for customer service excellence.
• Analytical
• Creative
• Able to contribute effectively across all business activities.
• Politically astute.
• Incumbents must have a high level of energy, be self- starters, confident and stable in manner.
• Organised, able to prioritise and deliver within high pressure, business critical environments.