Project Coordinator Fit Out

Foster + Partners

Project Coordinator Fit Out

Reporting to: Buildings Manager

Head office- Battersea

Foster and Partners are an award-winning British architectural design and engineering firm who put forward an innovative, modern and sustainable approach. We are based in Battersea SW London.

Due to continuous growth, we are looking for Project Coordinator-Fit Out to work in our Facilities team. The Project Coordinator is responsible for the coordination of day-to day management, planning and delivery of small construction projects on the Foster and Partners campus. Working within a strict process you will assist the design teams and technical teams to assemble a construction pack for tendering. There will be an opportunity to project manage small works below 50k and work alongside PM on larger projects.

Responsibilities include but not limited to:

Project Coordination and Support for Project Management activities

• Project Planning & reporting
• Administration and Business Unit support
• Coordinate and assist in the project management activities that are assigned.
• General Project Costing and pre-tender estimates by liaising with consultants, suppliers and sub-contractors when required.
• Coordinating with multi-disciplinary project teams.
• Ensure effective and successful delivery of any office fit-out projects assigned either directly or via an external project manager, within defined scope, time & cost.
• Coordinate project monitoring and communications with all stakeholders.
• Respond to inquiries, troubleshoot, and provide status information on all projects.
• Track project costs to ensure compliance to the brief.
• Contract Management - Assist with Service agreements and works contracts.

Project Planning and Reporting

• Ensure communication and project reporting issued in timely manner as necessary.
• Forecasting - assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections.
• Project Planning - create and track project timelines, report against baseline.
• Prepare reports related to project activities.
• Administration and Business Unit support
• Raise project PO’s and deal with enquires in a professional and efficient manner.
• Manage general administrative tasks and perform efficiently under deadlines.

Qualities Required:

• Real accountability - taking responsibility for doing what you say
• Action not debate - being decisive, making tough choices with limited information.
• Excellent communication and stakeholder liaison skills.
• Ability to influence others at all levels.
• Motivated with confidence & enthusiasm.
• Ability to work successfully in both a team environment and individual basis.
• Team alignment - Cultivating relationships to ensure collaboration, integration and alignment Creating a winning mind-set and shared vision for team success.
• Ability to work through detail without losing the bigger picture.
• Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory.
• Experience of project managing office fit-outs.
• Degree or equivalent Project Management qualification.

In return you will receive a competitive basic salary and a generous benefits package which includes 25 days paid holiday plus bank holidays, DIS and company pension