Address
Form of work
SalaryPT Service Advisor (Fleet Department) Belfast
Main purpose of job
Be responsible to the Fleet Systems Coordinator for the provision of workshop service-reception and related administrative duties.
Act as a service receptionist and or meeting and greeting customer callers, answering telephone calls, taking messages and handling email correspondence.
Keep the workshop service reception area running smoothly, taking care of the administrative and reception tasks that make the service reception area function.
Receive and respond to customer queries, to liaise with the Workshop Technical Manager, Shift Team Leader and Technicians as necessary, produce job-cards and update all information systems as required.
Undertake a range of fleet related administrative tasks as allocated.
Duties
1. Deal with, and be the main point of contact for, all internal and external callers including telephone and email enquiries at the workshop service reception in a courteous and professional manner.
2. Book fleet assets and items of mobile plant in and out of the workshop in liaison with the Workshop Technical Manager and Shift Team Leaders.
3. Use all information systems as required, and to update all systems with necessary data in a timely and accurate manner.
4. Responsible to the Fleet Systems Coordinator for producing reports and other data as and when required, including data capture / extrapolation from new systems such as FMIS Tranman, Jigsaw bulk fuel system, and Masternaut GPS tracking system.
5. Carry out a range of general administrative tasks (for example, filing correspondence telephone queries, data-keying and other similar tasks) as directed by the Fleet Systems Coordinator.
6. Undertake any other duties as required by the Workshop Technical Manager, Fleet Systems Co-ordinator or Shift Team Leaders.
7. Issue minor work tasks to technicians, check on the progress of work and to deal with or escalate queries in the absence of the Team Leaders as and when required.
8. Responsible to the Fleet Systems Coordinator for external vehicle short term spot hire arrangements, including accessing external vendor website to arrange vehicle delivery including pre and post hire vehicle inspections, monitoring and end of short term hire vehicle collection.
9. Responsible to the Fleet Systems Coordinator for undertaking, capturing and filing photographic evidence of RTC incident damage vehicles brought to the workshop thus ensuring factual evidence is gathered for any investigation purposes, with completion of the relevant case file which may include any other internal or legal proceedings.
10. Responsible to the Fleet Systems Coordinator for recording and managing the unit’s vehicle safety Inspection schedule.
Full job description available
Essential criteria
Experience
·Applicants mustbe able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in each of the following areas:
a)dealing with enquiries from internal and external customers, both in person and over the telephone and via email, providing a high level of customer service;
b)using standard Microsoft Office programmes which must include the use of Word and Excel and updating and maintaining specialist information technology systems ; and
c)carrying out a range of general administrative tasks (for example, filing, correspondence, telephone queries, data-keying and other similar tasks).
Other Information:
Location: Belfast
Hours: PT 22.25 hours per week 7.30-4.30pm
Salary: £11.39 per hour plus accrued holiday pay
Start: 11 March to end of May 2024 possible extension
Closing Date: 7 March at 5.00pm
If you are interested in this opportunity, please send an up-to-date CV via the link provided and we will be in touch.
Task Recruitment is acting as an Employment Agency in relation to this vacancy. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
