Receptionist

Prep School ReceptionistContract Type: PermanentSalary: £19,000 - £22,000 (dependent on experience) Hours: 40 Hours per weekWorking Weeks: Term-time plus 4 weeks (to be agreed)

Closing Date for Applications: 19 February 2024 - 12 noon

Purpose of the job

The Receptionist is the first point of call for visitors to the school, parents, students and staff. As the 'face' of the school the Receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner.

Responsibilities

• To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required.
• To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school and checking DBS information for visitors.
• Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
• To record and post all outgoing mail, distribute incoming post and frank outgoing post.
• Carry out general administrative assistance e.g. writing letters, updating systems, photocopying etc.
• Help maintain general order in the school e.g. clearing lost property and tidying notice board.
• Be aware of and comply with all School policies and procedures particularly relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.
• To administer First Aid and complete accident reports/administering of medication on Medical Tracker.

Person specification

It is essential that the person for this role is organised, able to multi-task, work flexibly and have a 'can do' approach to work, as no two days are the same.

The receptionist is also required to assist the Office Manager with various administrative tasks.

Our client is committed to safeguarding and promoting the welfare of children and all staff must share this commitment.

They are committed to equality of opportunity in all areas of its work. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.