Receptionist / Administrator

Receptionist

Blackburn

Mon-Fri 9am-5pm

£22,308 per annum

Ideal Recruit are currently looking for a Receptionist on a full-time, permanent basis on behalf of our client. They are looking for a professional and hardworking individual to manage their business centre located in Blackburn. You will be responsible for the smooth running of the Centre, including the day-to-day operations involved in running the building, troubleshooting all the problems that may arise and ensuring offices are occupied at all times.

Key Responsibilities:

• Provide first line support for the Business Centre and deal with all incoming telephone calls and email inquiries in a timely matter
• First point of contact for any tenant queries
• Conducting client rent reviews and office agreement renewals
• Ensuring all keys given out to personnel / clients are accounted for
• Overseeing any new swipe cards added to the security system.
• Responsible for monthly utility readings
• Responsible for weekly fire alarm test or ensuring another employee in position of responsibility will carry out task in your absence
• Ensuring no tenant is in occupation without a current Licence Agreement
• Sending out Licence Agreements and pro-forma invoices to prospects for signature
• Monthly credit control
• Ensuring that all new tenant occupation of their office is smooth, efficient and hassle free.
• Responding to client queries / complaints
• Opening and dealing with all incoming mail addressed to the Centre
• Ensuring new company has been given appropriate client / Health & Safety manuals and is aware of fire exits and fire assembly points.
• Monitoring performance of cleaners/window cleaners/contractors and taking appropriate action as necessary
• Management of meeting room
• Actively generate new sales leads
• Tenant viewings - showing prospects around the Centre, answering any questions and attempting to close a sale wherever possible
• Chasing up all prospects / agents after viewings have taken place

For a confidential discussion contact Ella Taylor-Dale @ Ideal Recruit or apply online.

Unfortunately, due to a high number of applicants only those who are shortlisted for this position will be contacted, please take a look at our website for other positions available.

Ideal Recruit acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at Ideal-recruit.