Receptionist / Office Administrator

Receptionist/Office Administrator

Full time

We are seeking a dedicated Receptionist to serve as the first point of contact for our school community. This role is pivotal in creating a welcoming, efficient, and organised environment. The Receptionist will handle a variety of tasks to support our staff, students, and visitors, ensuring smooth daily operations.

Key Responsibilities include:

• General duties required by the Headmistress, SLT, Office Manager and senior leaders
• Administrative tasks for teachers on an ad hoc basis
• Acting as the first point of contact for all visitors, demonstrating warmth and understanding
• Checking security and safeguarding arrangements for all visitors
• Carrying out visitor checks, staff/ pupil sign-in/out
• Keeping the reception area neat and tidy on a daily basis
• Acting as main phone contact for the school and calling/emailing parents when necessary
• Office Email Management
• Daily Pupil Registration and maintaining attendance records
• Bus/coach bookings on a termly basis as well as liaising with coach companies on an ad hoc basis to cancel/arrange additional coaches as required
• Curriculum Offsite venue bookings on a termly basis
• Daily Club Leader sign in and register assistance
• Drawing up weekly list of birthdays for Headmistress and addressing envelopes
• Updating annual Christmas Card list for headmistress
• Updating pupil iSAMS records with going home information in EYFS and Parent contact information
• Making Tanoy announcements as required
• Delivery co-ordination and distribution
• Fire Drill Register

Closing Date: Open

Interview: To be confirmed

Glendower Preparatory School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and DBS vetting. Glendower is an equal opportunities employer.