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Form of work
SalaryContract Type: Permanent (Fixed-Term)
Grade: Grade 4 22,681
Location: Dundee, DD1
Working Hours: 8.45am - 5pm (36.25 hours per week)
Working Arrangement: Hybrid working, minimum 2 days on campus
Job Description:
- Provide comprehensive administrative support to the Head of Reward & Recognition and the Reward & Recognition Manager throughout the annual cycles.
- Collate and verify data in advance of committees, ensuring accuracy and compliance with relevant standards.
- Assist in managing the Academic Probation process, including creating and updating probation spreadsheets and disseminating outcomes to staff.
- Support the Merit Awards process by preparing communications, managing nominations, and coordinating committees.
- Prepare staff lists for the annual Academic Appraisal process and ensure accurate recording in the HRP system.
- Maintain up-to-date records of Objective Setting & Review (OSaR) in the HRP system and produce reports on completion rates.
- Attend meetings related to global mobility, record discussions, and issue actions as required.
- Provide administrative support for the HERA job evaluation process, including collating submissions and arranging panel meetings.
- Monitor the Reward & Recognition annual calendar of activities and assist with the preparations for recognition events.
- Ensure information relating to Reward and Recognition processes is up to date on webpages and SharePoint.
- Assist in managing and monitoring market supplements across the University.
- Handle sensitive data relating to staff, finances, and equality information with discretion and confidentiality.
- Maintain reward data in spreadsheets and on the HRP system, ensuring accuracy and compliance.
- Provide administrative support to Reward & Recognition projects and monitor the generic inbox, responding to queries appropriately.
- Develop a detailed understanding of established University Reward & Recognition policies and procedures and provide information and advice as required.
Skills, Knowledge and Experience:
- Previous experience in an administrative role supporting service delivery.
- Experience of working in an HE environment would be an advantage.
- Excellent organisational skills, with the ability to work on multiple projects and effectively prioritise time and work.
- Previous experience of data entry.
- Proficient at using IT systems, with a good working knowledge of Microsoft packages - Word, Excel, Outlook, SharePoint, PowerPoint, Teams.
- Excellent communication and interpersonal skills, with the ability to interact positively with people at all levels.
- Ability to manage own time and workload, meet deadlines, and prioritise work with minimum supervision.
- Capable of working to a high level of accuracy and reliability producing accurate work.
- Discrete, confidential, and able to handle sensitive information appropriately.
- Willingness to undertake training to improve skill base or adapt to changing circumstances.
- Commitment to continuous service development and ongoing personal and role development.
