Scientific Events And Committees Team Officer

Location: Polaris House, Swindon, Wiltshire. This is to support Scientific events, however a scientific background is not required. Responsibilities Event organisation Coordinate closely with the Event Lead to proactively drive the planning of the meeting For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support Attending events/workshops/committees to offer on-site logistical support Reviewing and authorising expense forms from meeting attendees in line with UKRI policy Board and Panel Member recruitment Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment. Staff Management (Team Administrator): Provide guidance and support including induction, day-to-day supervision, training and career development Set objectives, regularly monitor their delivery and complete mid-year and annual reviews Ensure they understand their role and can provide good professional cover when team members are out of office   Working relationships: Reporting to: Head Office Resource and Events Team Manager (UKRI Band D) Staff Management: Line management responsibility for one Team Administrator (UKRI Band B): Close working relationship with Head Office Resource and Events Team Manager Senior Management across Head Office Programme Managers and the Head Office Senior Coordinator Board/Panel/Committee members Members of the scientific community (UK and International) Additional information You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK).  All job descriptions cannot be exhaustive; the post holder may be required to undertake other duties which are broadly in line with the above key responsibilities.  Shortlisting Criteria Essential English and Maths GCSE at grade C or above (or equivalent qualification or experience) Experience of arranging meetings (on a small and larger scale) Experience of preparing agendas, timelines, policy or process documents Excellent attention to detail Ability to present information in a clear and succinct way Fully competent on the full suite of Microsoft applications, particularly Excel Ability to work on multiple work areas Can successfully work independently and as part of a larger team Desirable Experience of work in a research, funding or scientific environment Experience of staff management or supervision Financial administrative experience (processing invoices etc.)  Interview Criteria Essential: Management of a work area or project Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time Excellent communication skills – written and oral Ability to organise and prioritise own workload and the workload of others Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally Ability to stay calm under pressure and utilise problem solving skills  Good organisation and prioritisation skills Self-starter and motivator   Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org