Secretary/Administrator

Secretary/Administrator - 1 year Contract

GBP30,000 - GBP32,000

Wimbledon

Full time permanent

Hybrid

Hours 9-5 or 9.30-5.30

BENEFITS

• Pension - 6% Employer and 3% Employee contribution on basic salary only (bonuses and additional earnings are excluded from pensionable earnings)
• Medical Benefits Participation in the current scheme, the provider and benefit level to be reviewed annually. Currently Medi Cash level 2 (benefit table attached).
• Death in Service / Group Life Assurance based on 4x basic Salary
• As part of our Group Life Assurance with AIG an employee assistance program is attached to the policy called Smart Health. Services include:
• Mental Health Support
• Wellbeing Services such as Nutrition, Fitness Programmes and Online Health Check
• 24/7 Virtual GP
• 25 days holiday with the option to buy/sell holidays and usually offer an extra day off at Christmas, plus Bank holidays
• Bonuses Quarterly and annual along with discretionary awards.
• Paid sick leave (6 Weeks)

To provide an efficient and highly organised support service, ensuring the smooth running of all aspects of the role. You will have strong MS Office to include PowerPoint and Word.

Primary duties and responsibilities of the Secretary/Administrator

• Organise meetings, attend meetings, take notes, and prepare action logs

• Own any actions arising and progress other actions ahead of next BDF

• Regularly update and circulate future important dates , as necessary

• Maintain the Knowledge Hub on the intranet in line with requirements

Seminars/Webinars

• Organise, attend, and issue invitations as required for seminars and webinars

• Ensure presentations are proof-read, formatted to company standard and ready on the day

• Update social media as required

Tenders, Proposals and Presentations (20% of the role)

• Detailed proof-read and format all presentations and proposal documents

• Input creatively into development of future templates and presentation layouts.

Corporate Events

• Organise and plan for all corporate hospitality events

Other Responsibilities:

• Work as part of the wider support team sharing some general administrative duties e.g.

phone, diary management, incoming and outgoing post, travel, and hotel arrangements etc.

• Maintain an accurate and full record of any time spent on client activity

• Provide project management support regarding diary and meeting management as required

Person Spec:

• Ideally the successful candidate will have 3 years or more experience of working as an

administrative assistant, PA, or similar role

• Discretion and confidentiality - fully understand and adhere to these two essential attributes at all times

• Self-motivation - take an enthusiastic approach to the role and be able to work under own initiative without need for close supervision

• Highly proficient with IT must be experienced with Word, PowerPoint, and Excel