Secretary/ Office Administrator

Secretary/Office Administrator

Putney area

£35,000 - £45,000

Full time permanent

An interesting and varied role to support the Director and team (20), you will come from an SME, be used to working in a flexible role, able to learn quickly and be tech savvy. The ideal candidate will have a ‘can do’ attitude with a willingness to learn.

Responsibilities for the Secretary/ Office Administrator

• Copy typing
• Answer telephone calls, take messages or transfer calls to appropriate individuals
• Greet visitors for meetings
• Deal with all post and parcels received
• Draft emails and letters using existing templates
• Ordering stationery/cleaning supplies and all other equipment required
• Arranging parcels/letters for posting
• Dealing with petty cash
• Keeping track of meetings in the diary
• Update contact information of clients
• Occasional travel arrangements and booking taxis
• Producing invoices and statements
• Liaising with all suppliers/contractors regarding any issues or maintenance work required within the office
• Liaising with tenants of partner's properties
• Filing Confirmation Statements for clients with Companies House
• Entering timesheets for staff
• Organise Christmas event
• General administrative duties
• Debtor chasing emails
• Producing bound accounts for clients
• Sending correspondence to HMRC for new clients
• Basic accounting duties

Person spec for the Secretary/ Office Administrator

• Advanced knowledge of Microsoft Office Word, Excel, PowerPoint, Zoom, Teams, CRM
• Extremely organised
• Good communication skills
• Ability to prioritise work and manage time effectively
• Ability to work well under pressure
• Attention to detail is a must