Office And Sales Administrator

About Billigence:

Billigence is a boutique data consultancy with global outreach & clientele, transforming the way organizations work with data. We leverage proven, cutting-edge technologies to design, tailor, and implement advanced Business Intelligence solutions with high added value across a wide range of applications from process digitization through to Cloud Data Warehousing, Visualisation, Data Science, and Engineering or Data Governance. Headquartered in Sydney, Australia with offices around the world, we help clients navigate difficult business conditions, remove inefficiencies, and enable scalable adoption of analytics culture.

About the role:

We are looking for a versatile Office and Sales Administrator who will help the sales team with the administrative work on projects, and who will cooperate within other internal departments such as Finance, HR and Delivery teams.

What you'll do:

• You will track purchase orders of all projects, monitor the budget, and prepare inputs for invoicing.
• Liaise with Finance team and ensure all key information is available.
• You will oversee and QA updating our consultants’ profiles.
• You will cover the contract management of our consultants in cooperation with our HR department; monitoring of contracts and their deadlines and extensions.
• You will be in charge of reviewing consultants’ timesheets against purchase orders & projects set up and the data correctness check.
• You will take care of the license renewal agenda and ensure all customer licensing contracts are tracked and the information available for sales team to proactively manage successful renewals; updating of contracts based on inputs from Account Managers, its tracking in CRM and communicating with vendors when applicable.
• Maintaining membership to frameworks such as G Cloud/Achilles.
• You will work with some internally used platforms such as Hubspot, Avaza & Timepro.
• Fire Marshal, First Aid and Health and Safety officer responsibilities.
• Coordinating the management of company equipment such as laptops and phones.
• Supporting the team with travel arrangements, accommodation and travel bookings.
• Monitoring office stationery and kitchen supplies, placing orders/purchasing these as needed.

What you'll need:

• Great organizational skills, time management and prioritization skills.
• Very good communication skills, capable of talking to people across different business functions as well as levels of the company.
• Focus on detail and deadlines.
• Flexibility during the month; deadlines are especially tight at the beginning and end of months.
• Be able to have a full ownership of the agenda mentioned above.
• Hands-on approach and proactivity.

Benefits:

• 25 days annual leave entitlement.
• Hybrid/remote working environment, allowing you a flexible work-life balance to thrive both in the Office and from the comfort of your home.
• Competitive compensations package.
• Private healthcare insurance.
• Referral bonus scheme.
• Coaching, mentoring, and buddy scheme (for faster integration during the probationary period)
• Certification opportunities throughout your time with us.
• Career growth support, internal moves, and career advancement opportunities.
• Modern office located in West London with a football table, coffee, tea and treats, and a snack station at the workplace.
• Team building and networking events.

Inclusion and equal opportunities:

We are always on the lookout for talented individuals to join our team at Billigence. We are an equal opportunity and inclusive employer and are committed to creating an inclusive environment for all applicants and employees. We will consider all applicants for employment without regard to race, ethnicity, national origin, religion, gender identity or expression, sexual orientation, neurodiversity, disability, age, parental or veteran status.

About your application:

We kindly request that all applicants be based in the UK and eligible to work in the country. If you are the right fit for the role but require sponsorship, we are more than happy to discuss this further with you.

Got any questions?

For any questions related to the application process, please contact UK.Recruitment@Billigence.com

Job Type: Full-time

Pay: £25,000.00-£40,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Sales administration: 2 years (required)

Work Location: Hybrid remote in London