Senior Accounts Payable Clerk (Client Finance -Birmingham)

THE ROLE

The Senior Accounts Payable Clerk works with in our Client Finance Department and is responsible for the logging and processing of purchase invoices and payment of suppliers. The objective of the role is to ensure the timely maintenance of supplier accounts and timely and proper processing of invoice documentation in accordance with established procedures. The Senior Accounts Payable Clerk supports the Accounts Payable Manager by:

• Supervising and participating in the processing invoices

• Preparing supplier payments and liaising with the treasury team to ensure these are actioned

• Dealing with supplier queries and reconciling supplier statements

• Ensuring all invoice documentation is scanned, collated and filed appropriately

• Collating CIS details and preparing CIS reports.

MAIN ACCOUNTABILITIES

• Coordinate and allocate day to day processing for members of the Accounts Payable team

• Oversee the maintenance of supplier records and ensure information is duly checked and authorised

• Maintain the accounts for a specified range of suppliers and act as the suppliers’ point of contact within Accounts Payable

• Process all invoices within 24 hours of receipt ensuring that they are logged and / or posted onto the accounting system in accordance with established procedures

• Ensure all invoices comply with client and HMRC requirements and are correctly authorised and approved within agree authority limits

• Ensure that all invoice queries are actioned within 24 hours, liaising with Facilities Managers and Surveyors as required

• Assist the Purchase Ledger Manager in obtaining client funding and dealing with issues arising from overdue payments

• Reconcile supplier statements

• Coordinate the matching of invoices against various reports to support payment processing, client reporting and service charge reconciliation

• Identify and arrange replacement of any missing documentation

• Assist as necessary in the opening, sorting and distribution of incoming mail

• Contribute to the Accounts Payable team’s performance by ensuring that no backlogs occur and that the Accounts Payable Manager is fully informed of all potential problem situations

• Prepare supplier invoice payments and ensure they are processed in a timely manner

• Ensure value tax receipts are obtained in follow-up to payment of pro-forma invoices / applications

• Analyse payments made to CIS registered suppliers on behalf of CIS registered clients

• Ensure that all suppliers’ CIS details are captured and recorded in a timely manner

• Prepare CIS reporting information on a monthly basis in line with Client service requirements

• Adhere to all agreed procedures and controls

• Participate in the company’s performance management programme, adhering to and promoting internal performance standards

• Advise and guide junior members of the team.

PERSON SPECIFICATION

• Experience in a purchase ledger / property accounts administration role within a busy office environment, ideally in a supervisory capacity

• Must be highly numerate and accurate with strong attention to detail and good verbal and written communication skills

• Conscientious and highly focussed, with practical office experience and common sense

• Experience of using computer based accounting systems, ideally Trace Tramps, or similar packages such as Yardi Propware / Voyager, Qube Horizon, etc.

• Up to date experience of CIS reporting requirements a distinct advantage

• Able to work to tight deadlines and manage time effectively

• Good skills in Microsoft Office products (Excel, Word, and Outlook)

• Understanding of accounting techniques including purchase ledger transactions would be an advantage.

We are proud to offer award-winning benefits to support and reward our employees:

Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index