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Form of work
SalaryVIVO embodies both experience and innovation. It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities.
Location: Hybrid, Leicestershire/Huntingdon (Homeworking and Site visits to variety of locations)
Working Hours: 37.5 hours per week, Monday to Friday. Permanent.
Salary: Up to £31,000, dependent on experience
Here at VIVO we are looking to recruit a Senior Administrator to work with the Head of Projects to deliver excellent organisational and customer services across the Central contract. This role will see you managing and co-ordinating the timely delivery of the Billable Works (Projects) programmes for the Built Estate Central contract, managing the diary of the Head of Billable Works, and managing staff absence and payroll reporting.
Also within this role you will:
- Coordinate and manage Billable Works trackers to deliver all works within the agreed financial budgets and timeframes
- Produce reports to the Contract Senior Management Team on the performance, forecast and financial outcomes for Billable Works within the contract
- Ensure the reporting of the physical and financial progress of Billable Services
- Ensure adherence to the Company's contractual responsibilities and internal quality procedures
- Identify areas of improvement within the Billable Works processes and work closely with Billable Works managers to specify and deliver process improvements
- Data analysis and report writing
- Diary management and minute taking in meetings
What you'll need to do this role
First and foremost, you should be an experienced Semior Administrator, with the ability to analyse data, write reports and create and display weekly/ monthly performance dashboards.
You should have string IT skills, especially with Excel V-Look up and Pivot Tables and preferably have experience of using Maximo applications.
You will provide diary management and minute taking support to Senior Managers and as such it is important that you have experience with these activities, as well as exceptional stakeholder management, relationship management and communication skills.
Please note, candidates MUST be located in Leicestershire or Huntingdon to be considered for this role.
This role will require you to travel to remote sites weekly therefore it is essential that you hold a clean and valid UK driving licence.
You must be able to pass SC Clearance to be considered for this role.
What we offer
- Company car
- Up to 6% contributory pension scheme
- 25 Days annual leave
- Volunteer leave
- Established reward and recognition scheme
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes
- Interesting, varied, and enjoyable work
- A company that recognises your contribution
- Training opportunities and qualifications within a supportive environment to ensure career progression
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.
