As an Administrator and PA, you will provide comprehensive support to the CEO and Senior Leadership Team and ensure the effective running of the BANG office. We are looking for a committed, well-organised, systems-literate self-starter with core skills in administration and coordination. The ability to multi-task and prioritise effectively in a fast-paced environment, work flexibly, plus experience using Microsoft 365 and excellent MS Office skills are essential.
This is a dynamic and varied role that requires the passion, knowledge, experience, and commitment; to improve outcomes for our young people and families in Brent.
Main Areas of responsibility
Administration
· PA support to the CEO – diary management, attending meetings, recording and following up on actions within and outside BANG.
· Provide professional, efficient and effective administrative support for projects, ensuring efficient and effective running of the charity office and daily business support
· Coordinating meetings, taking of minutes and following up on actions for CEO
· Co-ordinate some resource and facilities management
· General office duties including monitoring email inbox, answering the phone and responding to queries, filing and mailing, maintaining the First Aid box, smoke alarms and fire extinguishers,
· Source appropriate supplies of stationery and equipment
· Contribute to maintenance and update all office Health and Safety processes
· Writing reports for internal and external use e.g. Board documents
Intern and volunteer Administration
· Assist with recruitment and supervision of youth leaders, interns and volunteers
· Ensure BANG’s policies and procedures are followed during on boarding and development processes
Office and Project Support
· Coordinate office and project events
· Contribute to the creation of relevant documents for the programmes as directed by Senior Leadership Team
· Coordinate and contribute to blog writing, newsletter, reports and content for social media and websites. Responsibility for CEO and org social media.
· Work closely with project facilitators to coordinate the collection and input of data, and to maintain project database
· Keep up to date with policy and best practice at work with young people, families and communities including any changes to the legislative framework
· Work as part of agreed project teams
General
· Work evenings and weekends as, and when, required.
· Deliver all services in accordance with BANG policies and procedures
· Undertake training and attend meetings as required and as directed by the line manager
· Ensure compliance with relevant legislation at all times
· To carry out any other duties which are consistent or commensurate with the role