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Form of work
SalarySenior Corporate Receptionist / Office Manager
Boutique investment company based in the West end currently has a new opportunity for a Corporate Senior Receptionist / Office Manager to come on board and oversee the smooth running of the office, provide a 5 star service on reception ensuring a welcoming environment and that all needs are catered for in a professional manner
- 2 – 3 days per month working from home
- Working alongside one other receptionist and being part of the admin team
- Excellent benefits package
- Lovely working environment.
Duties and responsibilities:
- You will be responsible for ensuring the reception area is immaculate at all times.
- Welcoming guests and ensuring their needs are catered for.
- Ensuring that meeting rooms are set up for meetings as well as being kept neat and tidy at all times.
- Answering telephone calls transferring or taking messages.
- Providing refreshments and lunches for meetings
- Managing couriers and deliveries.
- Ordering stationery and maintaining stocks.
- Ordering drinks supplies and ensuring that the kitchens are well stocked.
- You will also provide admin support to various teams such as printing and binding documents.
- Office management duties – ensuring that the office is running smoothly at all times.
- Overseeing and maintaining contracts with suppliers and maintaining relationship.
- Ensuring that any office repairs are carried out.
- Liaising with facility providers – cleaners and security.
- Health and Safety Officer and First Aider.
- Overflow of PA duties and helping to cover for holidays.
- Printing, binding, photocopying documents.
- Processing expenses and liaising with Finance Dept.
- General administrative duties and ad-hoc projects.
- Helping organise events and parties.
- Being a real “to go” person for the office.
The ideal candidate:
- Extremely well organised and immaculate.
- Excellent telephone manner and communication skills.
- Able to work well under pressure and to juggle and multi-task.
- Real problem solver being able to go above and beyond.
- Takes pride in their work and have a real enthusiasm with a positive and professional outlook.
- Able to muck in and work in a small team.
- Good MS Office skills and able to pick up things quickly.
- At least 4 years previous corporate experience within a professional environment.
Red Anchor is an equal opportunities agency.
