Senior Finance And Operations Administrator

SENIOR FINANCE AND OPERATIONS ADMINISTRATOR

Salary Range: £35,000 to £40,000

Permanent Office Based Opportunity

Would you like to work closely with leadership, contributing to the strategic direction of our cutting-edge AI vehicle technology business? 

Do you understand both numbers and people because you will be the glue that binds the two together?  

Do you thrive in an entrepreneurial SME environment where you will make a difference?  

Are you looking for a diverse opportunity where you will be handling changing priorities, managing conflicting workload deadlines and able to put your organisation skills to the test?  

We are currently looking for a professional Senior Finance and Operations Administrator.  It is a diverse role, where you will be the lynchpin of our organisation. Handling changing priorities and managing conflicting workload deadlines through excellent organisation, prioritisation and sound decision making.  This opportunity encompasses both financial management and day-to-day office operations.

About Us

Established for over a decade, Exeros Technologies develop, supply, and install smart vehicle camera and AI driven vehicle safety systems. As an established player and with a wide portfolio of clients, including some of the largest vehicle fleets and dealers in the UK, the company has seen continued success. Building on these achievements, Exeros is poised to launch several exciting new technologies to automotive OEMs, channel partners and the fleet/commercial vehicle market.  As an agile SME in a high growth market, new job roles have become available to support the company’s ambitious vision.

At Exeros we are working hard to push the boundaries of vehicle camera technology. Currently our R&D team is involved with ADAS, Self-Driving Vehicles, IoT and connected transportation. Our mission is to bridge the in-vehicle safety technology gap between domestic and commercial vehicles, bringing advanced safety and security technology to commercial vehicles and their drivers.

Exeros is an exciting and pioneering business; we were the first company to be approved by TFL to fit CCTV systems in London’s taxis and are now the preferred technology partner for many national and international commercial fleets including the RAC and National Highways and the AA.

What’s in it for you?

• As well as an inclusive, supportive place for you to work, we offer a range of benefits:
• Highly competitive salary with opportunity to help shape the company’s future
• 25 days leave (including Christmas shutdown) with annual leave increasing to 28 days with service
• A Learning and Development budget that can be used for professional development
• Exposure to the very latest technology with full training provided
• Rapid internal progression opportunities
• Workplace pension scheme
• Recognition & rewards for doing great work and adhering to our values
• Location of work – SE18
• Working hours 08.30 to 1700 Monday to Friday

The Role

This is an exceptional opportunity for a socially engaged individual, to make a significant contribution to the growth and development of a truly inspiring organisation.  A chance to learn about the latest vehicle technology on the market and being pivotal in the development of exceptional financial and operational processes.

At Exeros, you take ownership of your role and we give you the freedom to make decisions and succeed – so you will make great things happen. 

Financial Management Responsibilities

• Sales ledger & invoicing
• Maintain accurate and meticulous financial records via data into Xero
• Liaising with existing customers
• Setting up new customer accounts
• Monitor and manage petty cash, expenses, and budget tracking
• Maintain an organised filing system for documents and records

General Office Responsibilities

• Ensuring best practice in line with ISO 9001
• Organisation of meetings including documentation preparation and invitations
• Attending weekly management meetings, typing up the minutes and ensuring follow-up actions are completed
• Provide general administrative support to Directors and the team
• Prepping documents for new starter onboarding
• Management of the Kanban task planning system/EOS
• Coordinate travel arrangements and process associated travel expenses
• Inputting customer data into various platforms
• Welcoming guests to the office
• Assist in organising team events and socials

Requirements

• Ideally educated to degree level, preferably a degree holder in Business, Accounting, Finance or a related discipline
• Minimum of 5 years’ experience in bookkeeping and/or office administration
• Experience of improving and devising new administrative processes
• Knowledge of general bookkeeping / data input
• Advanced technology proficiency
• Xero experience is preferred
• Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Competent in online collaboration tools (Microsoft Teams/Zoom)

Desired Skills

• Excellent organisation and time-management skills
• Comfortable using initiative and being resourceful
• Excellent interpersonal, influencing and relationship management skills
• Excellent written and verbal communication
• Ability to work under pressure and meet a range of deadlines
• Must be process driven with meticulous attention to detail
• Ability to manage confidential information with discretion and diplomacy
• Fast learner capable of understanding new technologies and features/benefits of our product/solution offering
• Helpful to have a full driving UK license and happy to go through a criminal background check