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Salary The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies. We also provide property services on behalf of the Home Office.
MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.
We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.
Responsibilities will include the following:
- Working with a range of end users, judiciary, prison governors, probation, HMPPS leads and facilities management to develop project proposals from mandate through to completion, within budget envelops; evidencing value for money solutions and benefits realisation.
- Working with Directorate Account Management teams in delivering successful outcomes.
- Timely drafting and submission of individual project option appraisals, feasibility reports, business cases and board papers; driving design innovation.
- Working with commercial teams to procure supply chain resources, by providing the appropriate project briefs.
- Managing the performance of supply chain partners, through providing clear instructions; collating and reporting on key performance measures.
- Identifying risks and issues and making sure mitigation plans are in place. Working with the project professional teams to ensure fully costed risk registers are in place and updated regularly for all projects, enabling effective risk and issue management.
- Establishment and leadership of change control across all projects, ensuring timely and cost-efficient decision making is undertaken to delivery projects within budget and on time.
- Supporting the Contract Administration process through timely decision making and direction required to enable the submission of early warning notices, when contractual remedies are thought to be required, instructions and general communications.
- Liaison with and supporting Project Manager with the coordination of Technical Standards and other design/operational stakeholders to support design development and on-site delivery of works in line with MoJ standards and requirements.
- Support the Project Manager for all utilities connections contracts, design development and options appraisal/selection, metering connections and establishment of associated wayleaves and easements.
- Management of all 3rd party legal agreements required to deliver the works, such as S278 agreements and Temporary Traffic Restriction Orders.
- Supporting Principal and contractor through the planning process, including development of planning submissions, liaison with Local Planning Authority officers, local stakeholder management, representation at key planning meetings and supporting the discharge of planning conditions.
- Management of key project stakeholder relationships as agreed with Principal through regular engagement and timely briefing and updates. Act as key interface between end user groups, professional teams and contractors.
- Development of management processes, procedures and plans, in line with the Government Soft Landings requirements, to enable successful integration and handover at project completion to the Operator.
- Embedding wider efficiency targets set by the Cabinet Office and IPA, such as the implementation of building information modelling, government soft landings by the inclusion of FM professionals, and collaborative procurement, particularly early contractor engagement and project bank accounts.
- Regularly holding to account and supporting team members who support the Senior Project Sponsors.
- Line management and leadership of a team, providing strong professional direction.
- Making sure contractor and Project Manager are focused on critical paths and they are in place for all projects and Project Performance Indicators (PPIs) are in place and the resulting data is used to keep project to time and quality.
- Making sure project detail sheets are submitted on time, having first challenged and assured the data and information being supplied is accurate.
- Manage the end-to-end requisition to pay process, making sure prompt and fair payment is made.
- Ensuring lessons learned are carried out as best practice and findings are collected and distributed across stakeholder groups, including technical services, FM, commercial, and post project evaluations are conducted and recorded; report benefits in line with those set out in the business case(s).
- Frequent travel will be required across England and Wales and on occasions, Scotland.
