Shipping Administrator

We are recruiting for a world-class audio rental company, who proudly supplies high-end audio equipment and skilled audio engineers to global music tours, sporting, and corporate events. They are looking for a highly motivated Shipping Administrator to join their Operations Team to be part of their future growth.

Key Responsibilities of the Shipping Administrator:

Working closely with the Operations Department, this role encompasses a broad range of responsibilities with a specific focus on administrative tasks related to transport and logistics. Reporting to the Operations Manager, you will play a key role in ensuring the smooth and efficient running of all equipment logistical moves from start to finish including

• Managing bookings of domestic and international courier shipments (e.g., FedEx) and same-day local couriers.
• Creating purchase orders for logistics suppliers on behalf of the Operations Department.
• Maintaining awareness of all logistical moves, providing oversight and suggesting efficiencies in scheduling.
• Sharing and updating interested parties with truck/driver details and schedules for both project and intercompany movements.
• Processing customs documentation (ATA Carnets, Commercial Invoices), manage their usage, and keep up-to-date records within our global IT system.
• Generating software-emulated truck packs to demonstrate load requirements to clients.
• Fostering open dialogue within the department and with other departmental staff to facilitate performance, processes, and productivity.
• Handling any other administrative duties required for the department.

Skills and Experience Desired of the Shipping Administrator:

• 2-3 years' experience in an administrative role.
• Excellent written and verbal communication skills.
• Strong IT skills, with a willingness to become competent in in-house systems.
• Background in the Event and/or Logistics Industry is desirable but not essential.
• Drive, ambition, and innovative thinking.
• Confidence, reliability, logical and systematic approach to work, meeting strict deadlines.
• Excellent organizational, planning, and management skills.
• Ability to work calmly and efficiently under pressure
• Laser-sharp attention to detail and accuracy.

Benefits

• 23 days' holiday per annum plus bank holidays.
• Auto-enrollment pension scheme (4% Employer Contribution, 5% Employee Contribution).
• Health Cash Plan.
• Employee Assistance Programme.
• Group Life Insurance at x4 salary.
• Cycle to Work Scheme.
• On-site Parking.
• Complimentary tea, coffee & fruit.
• Free Flu vaccination.

Apply for the role of Shipping Administrator by attaching your CV for the opportunity to begin an exciting career in live audio with a company that invests in the progression of its employees.