SLT Support and Office Administrator

SLT Support and Office Administrator

This is a key post within the Academy to provide a confidential secretarial and administrative service to members of the senior leadership team and to support the Principal’s PA as necessary. The post requires a highly efficient and professional approach and calls for the ability to work on one’s own and to use judgement and initiative, as well as the ability to work effectively and collaboratively as part of the administrative team to support the needs of the Academy. The ability to remain calm and controlled under the pressures of working in a very demanding and constantly changing environment is essential, this is also essential whilst covering Reception. The post will require flexibility in working hours (occasionally outside of school hours to support meetings and events) and a willingness to undertake training to meet the varying demands of the role.

Job Specifics

Title     SLT support and Office Administrator

Line Manager Sharqa Riaz

Contract               37hrs per week, Term-time plus 2 weeks per year, to be agreed in advance.

Salary                     NJC L4 Point 9 £25,119 FTE (pro rata £22.896)

Job Role                Permanent, Full time, Term time and INSET days plus 2 weeks,

37 hours per week Monday- Thursday 8am – 4pm Friday 8am-3:30pm

Start date Asap or following notice period.

Main Duties and Responsibilities

1.     To provide an efficient, confidential, and professional secretarial and administrative support to members of the SLT to support them in the delivery of their duties, assignments, and initiatives. This includes, but is not limited to: 

·       Providing a confidential secretarial support to the Senior Leadership Team, working efficiently and effectively with due regard to punctuality and meeting deadlines.

·       Preparing meeting agendas, taking, and distributing minutes and associated papers.

·       Making arrangements for visitors to the academy, including parking and catering for meetings and events; greeting visitors on arrivals.

·       Maintaining confidential files and ensuring these are up to date providing SLT with the appropriate information and files in advance of meetings.

·       Maintaining filing systems.

·       Processing correspondence and documentation.

·       Preparing communications (composing letters/emails, proof reading and distributing communications via post and/or electronically).

·       Producing reports.

·       Responding to telephone and other enquiries from staff and parents.

·       Liaising as necessary with staff, students, parents, professional colleagues, external agencies, and the public.

·       General office administrative duties; including ordering supplies.

·       Undertaking project work as required.

·       Managing Student Reception.

·       Providing cover on reception as required

·       Support the work of the wider administrative team to ensure that the Academy runs well.

·       Processing Leave of absence forms and any other HR queries.

The Shared Learning Trust – Staff Benefits

We offer a fantastic range of benefits across our trust, supporting our staff in a variety of ways. From an extensive Wellbeing package to an onsite car wash, you can be reassured that we have your best interests at heart.

Safeguarding

We believe in the safeguarding and welfare of children and expect all staff to share this view’.

The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.  Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer. The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.

Safeguarding is defined in paragraph 4 as:

“Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”

The definition of 'children' includes everyone under the age of 18.