Supply Chain Coordinator

Purpose of the Job:

Main contact for all day-to-day purchasing duties / buying queries in accordance with company requirements and Standard Operating Procedures. Work closely with other departments with a focus on improving customer satisfaction and quality performance. To support the business on specific projects and the delivery of value creation throughout the business to achieve improved customer satisfaction and quality performance.

MAIN DUTIES AND RESPONSIBILITIES:

Raise purchase orders to product or service specifications and proactively track order progress.

Plan workload to ensure all order requests are processed within set time scales.

Track order progress and assist in overdue report handling.

Build strong relationships with internal and external stakeholders such as internal departments, contractors and suppliers

Liaise regularly with suppliers, haulage companies and internal customers to keep urgent request and projects on time

Compare prices, specifications and lead times in order to determine the best bid among potential suppliers

Monitor reorder levels to maintain optimum stock holding

Maintain an accurate database (purchase prices, lead times, vendor information, etc.) at all times

Review supplier quotes, order acknowledgements and invoices to ensure that PO’s updated accordingly

Investigate and resolve relevant supplier/general buying queries and assist with the Plasser URCT procedure

Create and maintain internal part numbers and update vendor information

Assist with updating internal supplier rating system and performance management

To undertake any other task/ duties, from time to time as required by the business commensurate with the salary of the post.

This role profile is not exhaustive and may be submitted to periodic review.

EMPLOYEE SPECIFICATION

1. Personal Qualities:

Essential

• Can do attitude with problem solving skills.
• Thrives in a team environment.
• Good communication skills.
• Service Orientation.

Desirable

• Keen to learn and develop new skills.
• Self-starter.
• Experience of technical products.
• Commercial awareness.

2. Specialist/Technical Knowledge, Skills or Aptitude:

Essential

• Excellent Customer Service Skills
• Analytical Skills
• Highly numerate
• Good Organisational/Time Management Skills
• Attention to technical detail.

Desirable

• Analytical Skills
• Negotiation Skills
• Highly numerate           

3. Academic/Technical Qualifications:

Essential

• Very good standard of literacy and numeracy
• Numerate to at least GCSE.

Desirable

• Degree level education.
• Complete Supply Chain experience.

4. Experience (type, level, extent, etc):

Essential

• General office experience either in customer service/sales or purchasing environment.
• Experience of high value/technical industry.
• IT experience (Excel/Word/Outlook)

Desirable

• ERP/Navision Experience
• Inventory Control
• Supply Chain Management / Sourcing Strategies