Syp - Digital Forensic Administration Assistant

Role:                Digital Forensic Administration Assistant

Department:    Crime Services

Location:         Churchill Way, Sheffield

Salary:              £23,121 - £24,921

Hours:              37 hours per week       

Contract Type: Permanent

Details about the role:

We have an exciting opportunity for a Digital Forensic Administration Assistant to join our team and play a crucial part within our Digital Forensic Unit. You will provide administrative support to the Digital Forensics Unit, while receiving and recording the movement of exhibits into and out of the department.

A Digital Forensic Administration Assistant will be responsible for:

• Responsible for exhibit handling, including receiving exhibits into the unit and preparing exhibits for dispatch.
• Ensuring the correct storage of exhibits and managing the internal Digital Forensic Unit property stores.
• Maintaining continuity of exhibits within the unit.
• Controlling access to Churchill Way and the Digital Forensic Unit office.
• Dealing with visitors, both internal and external.
• Assisting the Digital Forensic Unit Management in the compilation of management information for performance figures and stats.
• Assisting the Digital Forensic Unit Management with outsourcing requirements.
• Arranging and setting up meetings.
• Initial point of contact for Digital Forensic Unit general enquiries, both on the phone and email.
• Monitoring and managing the Digital Forensic Unit email account.
• Minute meetings, both internally and externally for the department where required.
• Quality checking the submission paperwork from police officers to ensure compliance with South Yorkshire Police policies and procedures as well as National Guidelines.
• Booking in and creating new cases on Digital Forensic Unit’s case management system.
• Administration of the case management system to audit requirements.
• Maintaining and managing a booking in procedure for kiosk usage and the viewing room.

Skills and experience:

For further information relating to the role, skills, and experience for this role, please refer to the attached role profile.

What we offer:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family friendly policies including enhanced maternity, paternity, and adoption leave.
• Flexible working arrangements including flexitime and hybrid working.
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice.
• Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme.
• Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
• Membership to the Sports and Social Club
• Access to a wide range of staff support groups and networks

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Fixed role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

South Yorkshire Police’s Key Values:

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Contact details:

For further information about the role, please contact Joanne Dixon on 723521 or 01709 443521

Closing Date: Tuesday 20 February 2024 @ 23:55

Shortlisting Date: 29 February 2024

Interview Date: week commencing 11 March 2024

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

How to apply:

Please click the Apply button.

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.