Team Administrator

Team Administrator required for innovative and exciting new offices in Egham, for a very established company.

Monday - Friday, 9am - 5.30pm

PURPOSE OF THE ROLE is to provide administrative support to the UK Office. Facilitate the services of the Company's UK office and ensure the facilities and Office Administration. First point of call for incoming office communications, including phone answering, meeting and greeting guests, receiving vendor deliveries and mail. Office support responsibilities including catering and facilities management. Order and maintain the inventory for all office supplies, corporate stationery products, copy machine supplies and kitchen supplies. Purchase, maintain and track IT and telecommunications infrastructure. Compose and edit correspondence, internal memos and reports. Invoice and expenses processing. Working closely with the HR Officer to assist in onboarding and offboarding staff. Ensuring the office is maintained to a neat and professionally acceptable standard. Assist Head of Global Administration with adhoc tasks. Provide cover and support to Office Manager/Facilities Manager Team Support. Co-ordinate international and domestic travel and accommodation for staff, make bookings and determine most appropriate itineraries in accordance with the company's policies and procedures.Organise conference meetings and register staff at conference attendances. Purchasing equipment, software and stationery for the UK office and entering invoices into QuickBooks. Support for the team when they are travelling for urgent issues that may arise (this may require being available out of hours)

QUALIFICATIONS/EXPERIENCE/SKILLS:

Knowledge of HR procedures/policies an advantage

Must be tech-savvy

Must have experience with organising complex multi-destination travel

Proficient in Microsoft Word, Excel and PowerPoint

Must be articulate and have excellent verbal and written communication skills

QuickBooks experience an advantage

Absolute discretion/confidentiality

Ability to multi-task, prioritise effectively and work on own