Team Administrator

Team Administrator

We are recruiting for a Team Administrator on an interim contract for 12 months from June 2024 to May 2025. Your role is to provide administrative support to the senior management team members and their teams. Duties will include shared diary management, managing and booking travel, coordinating team meetings, and managing small projects to a high standard.

As a Team Administrator, you will need to have/be:

• Ability to complete various administrative tasks, including diary management, travel booking, meetings and team administrative support
• Ability to prioritise workload and manage competing priorities
• Ability to multi-task and manage multiple requests and tasks
• Ability to manage and communicate with a range of stakeholders, including senior level stakeholders and internal leaders, managers, and staff
• IT skills including the use of Microsoft Office suite (e.g., Word, PowerPoint, Excel)
• Experience of providing administrative support within a business environment
• Experience of liaising with multiple internal and external stakeholders to successfully coordinate outcomes

Details:

• Rate: £150-£175 per day (inside IR35)
• Working Hours: Full time Monday - Friday (hybrid 2 days office based per week)
• Location: Birmingham
• Duration: 12 month contract

Role of Team Administrator:

• Act as first point of contact for senior manager, departments / team and other stakeholders on administrative services and processes, redirecting and responding as appropriate, and ensuring all tasks are completed to a high standard.
• Coordinate and manage departmental team meetings to ensure effecting running of meetings and the successful delivery of outcomes, including collating agendas and responses, taking meeting minutes and notes, and managing required actions.
• Prepare and format briefing packs, meetings papers, presentations and all other documentation for senior management and departmental teams as required.
• Update and maintain Team, Departmental and Directorate records, databases, and systems to ensure effective functioning of the Directorate and collective team.
• Gather information, compile reports, and maintain these to support the activities of senior management and departments / teams.
• File all documentation effectively and maintain the document management system to ensure ease of access across the team.
• Track all correspondence for senior management and as required draft responses and coordinate required actions.
• Manage all travel requirements for senior management and departments / teams within policy and budget.
• Provide ad hoc administrative support including performing specialist related tasks and managing projects through to completion.
• Maintain continuous administrative support for departments / teams and identify enhancements to continually improve the functioning of the collective team and Directorate.