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SalaryAbout the company:
A national property development business with an established presence and significant ambitions for the residential, commercial, and industrial & logistics sectors. Established for nearly 20 years, recently they have grown significantly - both in terms of the size of the team and their portfolio - and are looking to scale up even further in 2024.
On the back of recent promotions in the team in Birmingham, they currently have an opening for a Team Administrator. Reporting to the Development Assistant, the successful candidate will manage three floors of office space in a rapidly expanding Birmingham City Centre office as well as the reception for all visitors.
Job Responsibilities:
You should also be comfortable answering inbound phone calls, coordinating meetings and other office events, as well as handling senior management's diaries.
The Role:
- Office upkeep – ensure the office is well stocked, clean and tidy, and is presented well.
- Manage the Birmingham office reception area and related services provided, e.g. front of house, switchboard, sorting post, meeting rooms and hospitality.
- Management of all internal meetings to include:
- Setting up of IT if guests joining via Teams
- Preparation of the room
- Meeting and greeting guests
- Inductions with new starters including:
- Building walk throughs
- IT set up
- Introductions to colleagues and point of contact for any office related queries
- Supporting the development team with any ad hoc duties that are required. These could include:
- Printing documents
- Binding presentations/documents
- Preparing reports
- Minute taking
- Schedule meetings and appointments for various team members.
- Diary management for MD’s and senior management.
- Submit expenses for MD’s on a monthly basis.
- Order office stationary and perishables as required. Ensure that everything is well stocked and tidy.
- Book transport and accommodation as and when requested by internal team.
- Maintain high visual standards in our office environment. Point of contact for building management.
- Assist with organising company events and conferences.
- Liaise with IT support on behalf of the team.
- Ensure that health and safety policies are up to date.
- Designated fire marshal – training provided.
- Designated first aider – training provided.
About you:
- Previous proven experience in a front of house and/or administrative role
- Good interpersonal and time management skills
- Good knowledge of Microsoft Office applications
- Good verbal and written communication skills
- A keen eye for detail, with the willingness to learn and take initiative
The Reward:
In return, you will receive a competitive salary of up to £35,000 depending on experience. You'll work for a highly regarded, profitable and growing organisation, offering excellent opportunities for development and progression through the business.
