Team Coordinator

Integrum Power Engineering - Part of the OCU Group, is an electrical engineering design & build contractor and ICP specialising in high voltage power transmission & distribution projects. Our industry sectors include utilities, renewable energy, rail and private networks. We offer engineering services across the full project life-cycle, from feasibility studies and design through to installation, commissioning and asset management.

About the job

We are recruiting for a Team Coordinator/ Organiser. Firstly, and importantly, you'll be joining a welcoming and supportive team of experienced engineers who are passionate about supporting each other and our customers. The core business works on an exciting range of HV projects renewable energy ICP and EPC projects, transmission & distribution commissioning projects and large-scale railway electrification projects. We are rapidly expanding our team so it's a great time to join the business.

The Team Organiser will be responsible for supporting the Engineering Design team by providing an efficient and effective general administrative and secretarial support service.

Responsibilities:

1. Undertake Engineering Design general office administration duties including control of all mail, co-ordinating diaries, etc.
2. Draft reports and presentations in relation to design progress.
3. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
4. Provide a consistent communications presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
5. Maintain an efficient filing system paying particular attention to records of meetings and authorisations.
6. Utilise financial and procurement systems (where directed) by ordering stationery and other office consumables as required.
7. Report team problems e.g. IT and office facilities and monitor response.
8. Undertake administrative tasks as directed including technical literature searches for the team.
9. Undertake the role in a way that is consistent with and reinforces the company values.
10. Collaborate with Design Team to support ongoing projects, identify and support opportunities for cost savings, efficiency and business improvement.
11. Support the preparation of project documentation, including drawings, technical specifications, and reports. Ensure that documentation meets the organisational and clients’ procedures, standards and requirements.
12. Support the Engineering Manager to update the project programmes and budgets trackers on a regular basis.
13. Ensure all work is delivered safely.
14. Support the assurance of all safety, quality, technical and commercial requirements are met.

What you will need to be successful:

1. Ability to multitask.
2. Experience in appropriate IT packages (MS Excel, MS Word, MS Visio, MS PowerPoint).
3. Good time management.
4. Strong organisation skills.
5. Good communication skills (verbal and written).
6. Experience of working with a team.
7. Outstanding self-reliance, resourcefulness and working on your own initiative with a flexible approach.
8. Eagerness to learn and adapt to new technologies and challenges.
9. Excellent analytical and problem-solving skills.

Benefits:

We are a growing business, so this is a chance for you to be part of an exciting success story, and to develop your career in a highly competitive and growing sector. You will be part of a supportive and friendly team of talented individuals who are passionate about our business.

We offer a fantastic benefits package that is being developed constantly, it currently includes the following:

• Private healthcare insurance for you and your family including dental and optical.
• Gym discounts.
• A hybrid and flexible approach to where you work.
• 25 days holidays plus public/bank holidays.
• Company Pension

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us