Team Secretary

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REED is a specialist provider of permanent, contract, temporary and outsourced recruitment solutions.

We are recruiting for a Management Assistant/Team Secretary within a public sector organisation located in the Fareham area of Hampshire.

Job Purpose

To provide a range of support services to the Senior Leadership Team of the organisation.
 

Key Responsibilities include (not exhaustive):

• To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas
• To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
• To co-ordinate and liaise with internal and external key partners and stakeholders (nonspecific).
• To create and maintain a variety of computerised records and indices specific to roles and Commands.
• Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
• To collate information and electronic or paper files required to respond to internal and external enquiries
• To maintain and manage Command communications through the Intranet, bulletins and newsletters.
• Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.

To be suitable for this role you will need to have the following:

Important Skills or Experience - Ideally you willl have previous experience in a secretarial or administrative role in an office environment. Experience of typing/word processing. Experience in the use of Microsoft Office. ?

This is a part-time (20hrs per week), temporary role for 5-6 months, paying between £12.92 per hour PAYE (£24,921 FTE).

Hybrid working arrangements are in place for this role.

*These roles will require police vetting as part of the recruitment process.

18% of the business is owned by the Reed Foundation, which supports good causes around the world. Set up by Sir Alec Reed in 1985, it’s the driving force behind all of REED’s philanthropic activities.

The Foundation provides funding for a number of charities, channelled via the Big Give, the online donation platform that allows donors to discover and donate to projects of interest.