AddressAnderson Knight is recruiting for an Administrator for a well-established company based in Glasgow on a temporary basis.
You will be responsible for providing administrative support to the Transport Department.
Flexibility to work rotational shifts between the hours of 8am – 4pm or 9am – 5pm, 37.5 hours in total weekly.
Main Duties and Responsibilities:
- Provide administrative assistance to the Transport Department.
- Ensure prompt, efficient, and professional handling of all incoming telephone calls and enquiries.
- Distribute incoming mail and collecting outgoing mail.
- Analyse supplier invoices for compliance with authorised authority levels before payment.
- Arrange short-term rental bookings and vehicle repair progress checks.
- Maintain the accuracy of the company’s Fleet Management System, coordinating the ordering, cancellation, and distribution of company fuel cards, and ensuring timely distribution of MOT notification letters to colleagues are key tasks.
- Manage accident report forms and correspondence, updating the Motor Insurance Database, and organising vehicle-related correspondence.
- Assist in compiling Transport Reports, liaising with repair service providers, generating purchase orders.
- Update driving license records.
- Maintain the vehicle Tracker System.
- Managing departmental holiday and sickness tracker records.
- Coordinate new vehicle deliveries and returns.
- Attendance at departmental team meetings is also expected.
Key Attributes and Skills:
- Previous experience in a Transport related role.
- Motivated and enthusiastic individual with a strong commitment to providing excellent customer service.
- Outstanding verbal and written communication abilities.
- Exceptional accuracy and attention to detail.
- Capable of working collaboratively within a team and efficiently managing individual workload.
- Proficient in administrative tasks, including expertise in Microsoft Office applications.
Company benefits:
- Informal hybrid working
- Free on-site parking
- Subsidised canteen facilities & vending machines
- Discounts and cashback at hundreds of supermarkets and retailers, such as Apple, Costco, Currys, IKEA, Argos, and more
If you are ready to embrace this excellent opportunity, please forward your CV with confidence.
